Notice of Annual General Meeting
AVATION PLC
(incorporated and registered in England and Wales with company number 5872328)
Notice of Annual General Meeting
Notice is hereby given that the seventh Annual General Meeting of Avation plc (the Company) will be held at
510 Thomson Road, #12-04 SLF Building, Singapore 298135 on 3 December 2012 at 5.00 pm (Singapore Time) (the
AGM) for the purpose of considering and, if thought fit, passing the following resolutions which, in the
case of resolutions 1 to 7 will be proposed as ordinary resolutions, and, in the case of resolutions 8 to
10 will be proposed as special resolutions.
Whether or not you propose to attend the AGM, please complete and submit a form of proxy in accordance with
the instructions printed on the enclosed form. The form of proxy must be received no later than 6:00 pm (UK
time) on 30 November 2012. The return of a form of proxy will not preclude a member from attending,
speaking or voting in person at the AGM should they so wish.
Explanatory notes in respect of the resolutions are provided on pages 5 and 6 of this document.
ORDINARY RESOLUTIONS
Resolution 1 - Report and Accounts
To receive and adopt the audited financial report of the Company for the financial year ended 30 June 2012,
together with the reports of the directors and the auditors thereon.
Resolution 2 - Remuneration Report
To approve the remuneration report for the year ended 30 June 2012.
Resolution 3 - Re-Election of Robert Jeffries Chatfield as a Director
That Robert Jeffries Chatfield who retires by rotation be re-elected as a director of the Company.
Resolution 4 - Re-Appointment of Auditors
That Kingston Smith LLP be re-appointed as auditors of the Company until the conclusion of the Company's
next annual general meeting.
Resolution 5 - Remuneration of Auditors
That the audit committee be authorised to determine the remuneration of the auditors.
Resolution 6 - Authority to Grant Warrants and Allot Shares Pursuant to Exercise of Warrants
That the directors be and are generally and unconditionally authorised to grant warrants to the following
persons to subscribe for such number of ordinary shares in the capital of the Company as set out against
their respective names, and to allot shares pursuant to the exercise of warrants:
Warrant Holders Number of Warrants
(or such other persons as they may each direct) to Subscribe for Shares
Employees and executives, other than directors 500,000
Robert Jeffries Chatfield 400,000
Andrew Charles Baudinette 200,000
Roderick Douglas Mahoney 300,000
Bryant James Mclarty 200,000
The terms of the warrants shall be as follows:
(a) the subscription price per share is the average of the closing mid-price, as announced by London
Stock Exchange PLC, on the day this resolution is passed by shareholders;
(b) the warrants shall expire 24 months from the date of this resolution, subject to an extension of
up to one month should the expiry date fall within a trading black-out period, after which time,
all unexercised warrants shall lapse and be null and void; and
(c) the warrants shall be subject to such other terms and conditions to be approved by the directors.
Resolution 7 - Authority to Allot Shares
That the directors be and are hereby generally and unconditionally authorised in accordance with section
551 of the Companies Act 2006 (the CA 2006) to exercise all the powers of the Company to allot shares in
the Company and to grant rights to subscribe for or convert any security into shares in the Company up to
an aggregate nominal amount of £150,000 (being approximately 33.8 per cent. of the Company's issued share
capital) to such persons and at such times and on such terms as the directors think proper, provided that
the authority hereby conferred shall expire at the conclusion of the next annual general meeting of the
Company after the passing of this resolution, unless and to the extent that such authority is renewed or
extended prior to or at such meeting, save that the Company may, before the expiry of such period, make any
offer or agreement which would or might require shares to be allotted after expiry of such period and the
directors may allot shares in pursuance to such offer or agreement as if the authority conferred hereby had
not expired.
SPECIAL RESOLUTIONS
Resolution 8 - Disapplication of Pre-Emption Rights
That, subject to the passing of this resolution and in accordance with section 570 of the CA 2006, the
directors be generally empowered to allot equity securities (as defined in section 560 of the CA 2006)
pursuant to the authority conferred by this resolution 7, as if section 561(1) of the CA 2006 did not apply
to any such allotment, provided that this power shall:
(a) be limited to the allotment of equity securities up to an aggregate nominal amount of £150,000;
and
(b) expire at the conclusion of the next annual general meeting of the Company after the passing of
this resolution, unless and to the extent that such authority is renewed or extended prior to or
at such meeting, save that the Company may, before the expiry of such period, make any offer or
agreement which would or might require shares to be allotted after expiry of such period and the
directors may allot shares in pursuance to such offer or agreement as if the authority conferred
hereby had not expired.
Resolution 9 - Share Buy Back Mandate
That the directors of the Company be and are generally and unconditionally authorised to make market
purchases (within the meaning of section 701 of the CA 2006) of ordinary shares in the issued share capital
of the Company (Shares), provided that any purchase shall:
(a) not exceed in aggregate 10 per cent. of the total number of Shares as at the date of the passing of
this resolution;
(b) be at such price or prices as may be determined by the directors from time to time (but not under
£0.50 per Share and not exceeding £3.00 per share, excluding brokerage, commission, applicable
goods and services tax, stamp duty and other related expenses);
(c) be transacted through one or more duly licensed stockbrokers appointed by the Company for the
purpose and otherwise in accordance with all other laws, regulations and rules of the relevant
securities market as may for the time being be applicable;
and further provided that the authority conferred by the passing of this resolution shall expire at the
conclusion of the Company's next annual general meeting but a contract of purchase may be made before the
expiry which will or may be completed wholly or partly thereafter, and a purchase of Shares may be made in
pursuance of any such contract.
Resolution 10 - Notice of General Meetings
That a general meeting of the Company, other than an annual general, may be called on not less than 14
clear days' notice.
By order of the Board
Duncan Scott
Company Secretary
AVATION PLC
1 November 2012
Registered Office: Cheyne House Crown Court
62-63 Cheapside
London
EC2V 6AX
United Kingdom
Directors: Robert Jeffries Chatfield,
Andrew Charles Baudinette
Roderick Douglas Mahoney
Bryant James Mclarty
EXPLANATORY NOTES TO THE PROPOSED RESOLUTIONS
Resolution 1 - Report and Accounts
The directors are required by company law to present the financial statements, the directors' report and
the auditors' report on the financial statements to the meeting.
Resolution 2 - Remuneration Report
Shareholders are asked to approve the remuneration report, a copy of which is set out in page [?] of the
2012 annual report of the Company.
Resolution 3 - Re-Election of Robert Jeffries Chatfield as a Director
Robert Jeffries Chatfield, who retires in accordance with article 117 of the Company's articles of
association and being eligible, offers himself for re-election.
Mr Chatfield is Chairman of the Company and was a founding director, appointed on 11 July 2006. Mr
Chatfield has managed and been a director of a number of companies involved in the airline, data
distribution, electronics, investment, broadcasting and manufacturing sectors. He is the author of a
variety of patents held by the Company and its subsidiaries. He has a Bachelor of Engineering and a
Masters in Engineering Science from the University of Western Australia, and holds a diploma in corporate
governance from the Australian Institute of Company Directors. He is a graduate member of the Australian
Institute of Company Directors and a member of Singapore Institute of Directors. He was born in Perth,
Australia and is a Permanent Resident of Singapore.
Resolution 4 - Re-Appointment of Auditors
The Company is required at each general meeting at which financial statements are laid to appoint auditors
who will remain in office until the next general meeting at which financial statements are laid. Messrs
Kingston Smith LLP have expressed their willingness to continue in office for a further year.
Resolution 5 - Remuneration of Auditors
In accordance with company law and good corporate governance practice, shareholders are asked to authorise
the audit committee to determine the auditors' remuneration.
Resolution 6 - Authority to Grant Warrants and Allot Shares Pursuant to Exercise of Warrants
As incentives to certain personnel of the Company, the shareholders are asked to approve that the Company
be and are generally and unconditionally authorised to grant warrants to the persons listed in the
resolution to subscribe for such number of ordinary shares in the capital of the Company as set out against
their respective names, and to allot shares pursuant to the exercise of warrants.
Resolution 7 - Authority to Allot Shares
This resolution would give the directors' authority to allot new shares. The authority, if approved, will
expire on the date of the 2013 annual general meeting. The authority will allow the directors generally and
unconditionally to allot shares in the Company and to grant rights to subscribe for or convert any security
into shares in the Company up to an aggregate nominal amount of £150,000 (being approximately 33.8 per
cent. of the Company's issued share capital¹) to such persons and at such times and on such terms as the
directors think proper.
Resolution 8 - Disapplication of Pre-Emption Rights
If the directors wish to allot new shares (and other equity securities), or sell treasury shares, for cash,
the CA 2006 requires that these shares are offered first to shareholders in proportion to their existing
holdings. These rights are known as pre-emption rights. There may be occasions, however, when, in order to
act in the best interests of the Company, the directors will need the flexibility to finance business
opportunities by the issue of shares without a pre-emptive offer to existing shareholders. This resolution
would give the directors the authority to allot shares for cash without first offering them to existing
shareholders in proportion to their existing holdings. The resolution would limit any allotment to an
aggregate nominal amount of £150,000 and expire at the conclusion of the next annual general meeting.
Resolution 9 - Share Buy Back Mandate
This resolution seeks authority for the Company to make market purchases of its own ordinary shares. If
passed, the resolution gives authority for the Company to purchase shares representing up to 10 per cent.
of its ordinary shares in issue as at the date of the passing of the resolution (excluding treasury
shares). The directors will only exercise the authority to purchase ordinary shares where they consider
that such purchases will be in the best interests of shareholders generally and will result in an increase
in earnings per ordinary share.
Resolution 10 - Notice of General Meetings
The notice period required by the CA 2006 for general meetings (other than AGMs) is 21 days unless the
Company: (i) has gained shareholder approval for the holding of general meetings on 14 clear days' notice
by passing a special resolution at the most recent AGM; and (ii) offers the facility for all shareholders
to vote by electronic means. Resolution 10 seeks such approval. It is the board's intention that the
shorter notice period would not be used as a matter of routine for such meetings, but only where the
flexibility is merited by the nature of the business to be considered by the meeting and is thought to be
in the interests of shareholder as a whole. Should this resolution be approved, it will be valid until the
end of the next AGM.
NOTES TO NOTICE OF ANNUAL GENERAL MEETING
1. A member of the Company entitled to attend and vote at the AGM may appoint a proxy or proxies to
attend and to speak and vote instead of him. A member may appoint more than one proxy in relation
to the AGM provided that each proxy is appointed to exercise the rights attached to a different
share or shares held by that member. A proxy need not be a member of the Company.
2. The attached form of proxy for use at the AGM should be completed, signed and returned to the
Company's registrars (the Registrars) at The Registrar, Computershare Investor Services PLC, The
Pavilions, Bridgwater Road, Bristol BS99 6ZY, United Kingdom (if the form is posted outside the
United Kingdom, you should return it in an envelope specifying "par avion" (airmail) using the
Registrars' address above). It must arrive no later than 6:00 pm (UK time) on 30 November 2012.
Completion and return of the form of proxy will not prevent a shareholder from subsequently
attending the meeting and voting in person if they so wish.
3. To be effective, the instrument appointing a proxy, and any power of attorney or other authority
under which it is signed (or a copy of any such authority certified notarially or in some other
way approved by the directors), must be deposited with the Registrars at The Registrar,
Computershare Investor Services PLC, The Pavilions, Bridgwater Road, Bristol BS99 6ZY, United
Kingdom no later than 6:00 pm (UK time) on 30 November 2012 (or 6:00 pm (UK time) on the day two
days prior to an adjourned meeting) or, in the case of a poll taken more than 48 hours after it
is demanded, not less than 24 hours before the time appointed for the taking of the poll at which
it is to be used.
4. In the case of joint holders, the vote of the senior who tenders the vote shall be accepted to
the exclusion of the votes of the other joint holders and for this purpose, seniority shall be
determined by the order in which the names stand in the Register of Members of the Company.
5. All members are entitled to attend and vote at the AGM and ask questions. Under section 319A of
the CA 2006, the Company must answer any question you ask relating to the business being dealt
with at the meeting unless: answering the question would interfere unduly with the preparation
for the meeting or involve the disclosure of confidential information; the answer has already
been given on a website in the form of an answer to a question; or it is undesirable in the
interests of the Company or the good order of the meeting that the question be answered.
6. Pursuant to regulation 41 of the Uncertificated Securities Regulations 2001, the Company has
specified that to be entitled to attend and vote at the AGM (and for the purpose of determining
the number of votes they may cast), members must be entered on the register of members of the
Company by 6:00 pm (UK time) on 30 November 2012. If the meeting is adjourned then, to be so
entitled, members must be entered on the register of members of the Company at 6.00 pm (UK time)
on the day two days before the time fixed for the adjourned meeting, or, if the Company gives
notice of the adjourned meeting, at any other time specified in that notice.
7. Under section 527 of the CA 2006, members meeting the threshold requirements set out in that
section have the right to require the Company to publish on a website a statement setting out any
matter relating to: (i) the audit of the Company's accounts (including the auditors' report and
the conduct of the audit) that are to be laid before the AGM; or (ii) any circumstances connected
with an auditor of the Company ceasing to hold office since the previous meeting at which annual
accounts and reports were laid in accordance with section 437 of the CA 2006. The Company may not
require the shareholders requesting any such website publication to pay its expenses in complying
with section 527 or 528 of the CA 2006. Where the Company is required to place a statement on a
website under section 527 of the Companies Act 2006, it must forward the statement to the
Company's auditors not later than the time when it makes the statement available on the website.
The business which may be dealt with at the AGM includes any statement that the Company has been
required under section 527 of the Companies Act 2006 to publish on a website.
8. Any person to whom this notice is sent who is a person nominated under Section 146 of the CA 2006
to enjoy information rights (a Nominated Person) may, under an agreement between him and the
member by whom he was nominated, have a right to be appointed (or to have someone else appointed)
as a proxy for the meeting. If a Nominated Person has no such proxy appointment right or does not
wish to exercise it, he may, under any such agreement, have a right to give instructions to the
member as to the exercise of voting rights. The statement of the rights of members in relation to
the appointment of proxies in paragraph 1 above does not apply to Nominated Persons. The right
described in that paragraph can only be exercised by members of the Company.
9. If the Chairman, as a result of any proxy appointments, is given discretion as to how the votes
which are the subject of those proxies are cast and the voting rights in respect of those
discretionary proxies, when added to the interests in the Company's securities already held by
the Chairman, result in the Chairman holding such number of voting rights that he has a
notifiable obligation under the Disclosure and Transparency Rules, the Chairman will make the
necessary notifications to the Company and the Financial Services Authority. As a result, any
member holding 3 per cent. or more of the voting rights in the Company who grants the Chairman a
discretionary proxy in respect of some or all of those voting rights and so would otherwise have
a notification obligation under the Disclosure and Transparency Rules, need not make separate
notification to the Company and the Financial Services Authority.
10. As at 31 October 2012 (the latest practicable date prior to the publication of this document),
the Company's issued ordinary share capital consisted of 44,374,463 ordinary shares carrying one
vote each. Therefore, the total number of voting rights in the Company as at 31 October 2012 was
44,374,463.
11. Any corporation which is a member can appoint one or more corporate representatives who may
exercise on its behalf all of its powers as a member provided that they do not do so in relation
to the same shares.
12. Shareholders and any proxies or representatives they appoint understand that by attending the
meeting that they are expressly agreeing that they are willing to receive any communications,
including communications relating to the Company's securities, made at the meeting.
13. The following documents will be available for inspection at 510 Thomson Road, #12-04 SLF
Building, Singapore 298135 and at the offices of Speechly Bricham LLP, 6 New Street Square,
London EC4A 3LX from the date of this document until the end of the AGM:
(i) copies of the executive director's contract of employment; and
(ii) copies of the Chairman's contract of employment and the letters of appointment of non-executive
directors.
14. A copy of this notice and other information required by section 311A of the CA 2006 is published
on the Company's website at http://www.avation.net/notices.html.
FORM OF PROXY FOR USE AT THE 7TH ANNUAL GENERAL MEETING
OF AVATION PLC
TO BE HELD ON 3 DECEMBER 2012 AT 5.00 PM (SINGAPORE TIME)
Attention: John Britton
The Registrar
Computershare Investor Services PLC
The Pavilions, Bridgwater Road
Bristol BS99 6ZY
United Kingdom
Fax: +44 (0) 870 7036116
Before completing this form, please read the explanatory notes overleaf.
I/We ..........................................
(block letters)
being a member of Avation PLC (incorporated in England and Wales) hereby appoint
........................ of ........................
or failing him/her, the Chairman of the annual general meeting (the AGM),
to attend, speak and vote on my/our behalf at the seventh Annual General Meeting of the Company to be held
at 510 Thomson Road, #12-04 SLF Building, Singapore 298135
on 3 December 2012 at 5.00 pm (Singapore time) and at any adjournment(s) thereof.
If two proxies are being appointed, the proportion of the member's voting rights which this proxy is
appointed to represent is set out below.
Instructions on Voting
If you wish to direct your proxy how to vote in respect to the proposed resolutions, please indicate the
manner in which your proxy is to vote by ticking the appropriate column below, otherwise your proxy may
vote as he/she thinks fit.
No. Resolutions For Against Abstain
ORDINARY RESOLUTIONS
1. Receipt of Report and Accounts
2. Approval of Remuneration Report
3. Re-Election of Robert Jeffries Chatfield as a Director.
4. Re-Appointment of Messrs Kingston Smith LLP as Auditors
5. Remuneration of Auditors
6. Authority to Grant Warrants and Allot Shares Pursuant to
Exercise of Warrants
7. Authority to Allot Shares
SPECIAL RESOLUTIONS
8. Disapplication of Pre-Emption Rights
9. Share Buy Back Mandate
10. Notice of General Meetings
Signed this____________day of____________________________2012.
_____________________________________
Name of Shareholder
Total Number of Ordinary Shares Held: _____________________
Designation No. (if applicable) : ________________________
NOTES TO THE FORM OF PROXY
1. A member of the Company entitled to attend and vote at the AGM may appoint a proxy or proxies to
attend and to speak and vote instead of him. A member may appoint more than one proxy in
relation to the AGM provided that each proxy is appointed to exercise the rights attached to a
different share or shares held by that member. A proxy need not be a member of the Company.
2. This for use at the AGM should be completed, signed and returned to the Company's registrars (the
Registrars) at The Registrar, Computershare Investor Services PLC, The Pavilions, Bridgwater
Road, Bristol BS99 6ZY, United Kingdom (if the form is posted outside the United Kingdom, you
should return it in an envelope specifying "par avion" (airmail) using the Registrars' address
above). It must arrive no later than 48 hours before the time of the AGM. Completion and return
of the form of proxy will not prevent a shareholder from subsequently attending the meeting and
voting in person if they so wish.
3. To be effective, the instrument appointing a proxy, and any power of attorney or other authority
under which it is signed (or a copy of any such authority certified notarially or in some other
way approved by the directors), must be deposited with the Registrars at The Registrar,
Computershare Investor Services PLC, The Pavilions, Bridgwater Road, Bristol BS99 6ZY, United
Kingdom no later than 48 hours before the time for holding the AGM (or adjourned meeting) or, in
the case of a poll taken more than 48 hours after it is demanded, not less than 24 hours before
the time appointed for the taking of the poll at which it is to be used.
4. The following principles shall apply in relation to the appointment of multiple proxies:
(a) the Company will give effect to the intentions of members and include votes wherever and
to the fullest extent possible;
(b) where a proxy does not state the number of shares to which it applies (a blank proxy)
then, subject to the following principles where more than one proxy is appointed, that
proxy is deemed to have been appointed in relation to the total number of shares
registered in the name of the appointing member (the member's entire holding). In the
event of a conflict between a blank proxy and a proxy which does state the number of
shares to which it applies (a specific proxy), the specific proxy shall be counted first,
regardless of the time it was sent or received (on the basis that as far as possible, the
conflicting forms of proxy should be judged to be in respect of different shares) and
remaining shares will be apportioned to the blank proxy (pro rata if there is more than
one);
(c) where there is more than one proxy appointed and the total number of shares in respect of
which proxies are appointed is no greater than the member's entire holding, it is assumed
that proxies are appointed in relation to different shares, rather than that conflicting
appointments have been made in relation to the same shares. That is, there is only
assumed to be a conflict where the aggregate number of shares, in respect of which
proxies have been appointed, exceeds the member's entire holding;
(d) when considering conflicting proxies, later proxies will prevail over earlier proxies,
and which proxy is later will be determined on the basis of which proxy is last sent (or,
if the Company is unable to determine which is last sent, last received). Proxies in the
same envelope will be treated as sent and received at the same time, to minimise the
number of conflicting proxies;
(e) if conflicting proxies are sent or received at the same time in respect of (or deemed to
be in respect of) an entire holding, none of them shall be treated as valid;
(f) where the aggregate number of shares in respect of which proxies are appointed exceeds a
member's entire holding and it is not possible to determine the order in which they were
sent or received (or they were all sent or received at the same time), the number of
votes attributed to each proxy will be reduced pro rata;
(g) where the application of paragraph (f) above gives rise to fractions of shares, such
fractions will be rounded down;
(h) if a member appoints a proxy or proxies and then decides to attend the meeting in person
and vote, on a poll, using his poll card, then the vote in person will override the proxy
vote(s). If the vote in person is in respect of the member's entire holding then all
proxy votes will be disregarded. If, however, the member votes at the meeting in respect
of less than the member's entire holding, then if the member indicates on his polling
card that all proxies are to be disregarded, that shall be the case; but if the member
does not specifically revoke proxies, then the vote in person will be treated in the same
way as if it were the last received proxy and earlier proxies will only be disregarded to
the extent that to count them would result in the number of votes being cast exceeding
the member's entire holding; and
(i) in relation to paragraph (h) above, in the event that a member does not specifically
revoke proxies, it will not be possible for the Company to determine the intentions of
the member in this regard. However, in light of the aim to include votes wherever and to
the fullest extent possible, it will be assumed that earlier proxies should continue to
apply to the fullest extent possible.
5. All members are entitled to attend and vote at the AGM and ask questions. Pursuant to
regulation 41 of the Uncertificated Securities Regulations 2001, the Company has specified that
to be entitled to attend and vote at the AGM (and for the purpose of determining the number of
votes they may cast), members must be entered on the register of members of the Company by 6:00
pm (UK time) on 30 November 2012. If the meeting is adjourned then, to be so entitled, members
must be entered on the register of members of the Company at 6.00 pm (UK time) on the day two
days before the time fixed for the adjourned meeting, or, if the Company gives notice of the
adjourned meeting, at any other time specified in that notice.
Avation plc