Re Audit and Compliance

Banco Bilbao Vizcaya Argentaria SA 5 July 2002 Regulation of the Audit and Compliance Committee of BBVA's Board of Directors 1. Legal Nature The Audit and Compliance Committee, pursuant to Article 48 of the Corporate Bylaws of Banco Bilbao Vizcaya Argentaria, is a body of the Board of Directors which has no executive functions and which is governed by the rules contained in these Regulations. 2. Purpose This Committee, formed exclusively by independent Directors, has as its mission to assist the Board of Directors in the supervision of both the financial statements as well as of the exercise of the function of control of the BBVA Group. In this regard, the following represents the sphere of its functions: • To supervise the sufficiency, adequacy and efficient functioning of internal control systems in such a manner that, on the one hand, the correctness, reliability, sufficiency and clarity of the financial statements of both the Bank as well as of its consolidated Group, as contained in the annual and quarterly Reports and, on the other hand, the accounting or financial information which may be required by the Bank of Spain or other regulatory bodies, including those pertaining to countries where the Group carries out activities, is assured. • To monitor compliance with applicable domestic or international regulations, in matters relating to money-laundering, conduct in the securities markets, data protection, and the scope of the Group's actions in the area of competition, as well as that the requests for information or action made by official bodies holding competency in these areas are fulfilled in time and form. • To assure that the Ethical Codes and Code of Conduct, internal and vis-a-vis the securities market, applicable to the Group's personnel, meet regulatory requirements and are adequate for the Institution. • To especially strive to comply with the provisions contained in BBVA's Director's Statute, as well as for the compliance by Directors of regulations applicable to conduct in the securities markets. 1. Functions Within the objective scope established in the preceding section, the Committee will exercise the following functions: 1. It will analyze, prior to presentation to the Board, and with the necessary in-depth analysis in order to represent the correctness, reliability, sufficiency and clarity thereof, the financial statements of both the Bank as well as its consolidated Group, as contained in the annual and quarterly Reports, having available all necessary information with the level of aggregation it deems appropriate, for which it will have the necessary support of the Group's executive management, especially, its Financial Division, as well as the Company's Auditor. For the best performance of this function, the Committee may delegate to its Chairman the monthly analysis of the financial statements. The latter, assisted by the Secretary, will procure sending to the Committee's members sufficiently in advance of each meeting, the necessary information in order that they may attend the meetings with the greatest degree of preparation possible. 2. It will select the external Auditor for the Bank and its consolidated Group, as well as for all companies integrated within the latter, both in Spain as well as in other countries where they are located, procuring, for reasons of swiftness and simplification in procedures and communication, that the same auditing firm be appointed for all of them, unless, for reasons to be evaluated by the Committee, that should not be possible or appropriate. The term of the external auditing contracts-except for exceptions which may come from applicable Legal rules-shall be for annual periods, and may be renewed year-to-year if the quality of the service is satisfactory and an agreement is reached as to remuneration. Notwithstanding the above, every five years, a selection procedure will be followed, open to the most prestigious auditing firms, in order to select the firm which presents the best equilibrium between the quality of service offered-the minimums of which shall be set as a requirement prior to the selection-and the amount of remuneration. This will be presented to the Board of Directors in a specific item of its Agenda. 3. It shall strive for the independence of the external audit in a dual sense: • avoiding that alerts, opinions or recommendations of the auditors may be conditioned. • establishing the incompatibility between rendering auditing and consultancy services, unless no alternatives of equal value as to contents, quality or efficiency exist in the market as opposed to those which the auditing firm or companies belonging to its group may render, the approval of the Committee being required in such case, which may be advanced by delegation to its Chairman. 1. It will verify with the adequate frequency that the performance of the external auditing program is carried out in accordance with the conditions contracted, and that the requirements of the competent official bodies-in particular the Bank of Spain-and of the Bank's governing bodies, are thereby satisfied. Furthermore, it will periodically request from the Auditors-at least once per year-an evaluation of the quality of the Group's internal auditing procedures. For the fulfillment of this function, the auditors will make available to the Committee such information as is available to them for this purpose, which may include, as the case may be, their 'work product'. 2. The Committee will be made aware of those violations, situations which make adjustments necessary or anomalies, which may be detected in the course of the performance of the external audit, which are material, material being taken to mean those which, either separately or on the whole, may yield a significant and material impact or damage to the net worth, results or reputation of the Group, the perception of which shall be at the discretion of the external Auditor who, in case of doubt, must choose to report the same. Such communication must be given, as soon as it is ascertained, to the Chairman of the Committee. 6. It will analyze, and approve, as the case may be, the Annual Internal Auditing Plan, as well as such other occasional or specific additional plans as may be placed into practice due to reasons of regulatory changes or the organizational needs of the Group's business. Furthermore, with the frequency as advised by the circumstances, the Committee will perform a follow-up of the above, and may delegate to its Chairman the performance of the preparatory tasks which facilitate the Committee's work. If substantial deviations occur within the execution periods of the actions contemplated in the plans, or in the scope of the reviews, the Committee will be presented with the causes thereof. Any modifications which appear appropriate to introduce in the Internal Auditing plans will be submitted to the Committee for approval. 7. It will be made aware of the degree of compliance on the part of the audited units with the corrective measures recommended by Internal Auditing during previous actions, and it will report to the Board those cases which may entail a material risk for the Group. The Committee will be informed of irregularities, anomalies or breaches, provided that they are material, which Internal Auditing has detected in the course of its actions, material being taken to mean those which may yield a significant and material impact or damage to the net worth, results or reputation of the Group, the perception of which shall be at the discretion of the Internal Auditing division which, in case of doubt, must choose to report the same. Such communication must be given, as soon as it is ascertained, to the Chairman of the Committee. 8. It shall be made aware of and render an opinion on the appointment or substitution of the Director of Internal Auditing. 9. The Committee will procure that Internal Auditing shall have the adequate capacitation and resources in order to carry out its functions in the Group, both as regards personnel, as well as material elements, systems, procedures, and action manuals. It will also be made aware of any obstacles which may have arisen against the performance of its mission. 10. The Committee will be made aware of the reports by external supervisory bodies, in particular those of the Bank of Spain, Spanish Securities Market Commission, Directorate General of Insurance, Competition/Antitrust Courts, and similar Institutions in Spain or abroad, which refer to the sphere of its functions in the terms expressed above. For this purpose, the Divisions of the Bank to whom General Comptrolling, Internal Auditing and Compliance report, shall take care that the pertinent reports are notified to it by the receiving units in order that they may be forwarded, within a timeframe in line with the relevance of the matter, to the Audit and Compliance Committee, channeled through its Chairman. The Committee will verify that the instructions and recommendations of the above-mentioned supervisory bodies for correcting the irregularities, missing measures or insufficiencies which may have arisen from their inspection actions, are complied with in time and form. 11. The Committee will review all material changes referring to the accounting principles used and to the presentation of financial statements, and will assure that adequate publicity thereof is provided, it being expressly stated for the record that the Committee has performed the said review. 12. It will examine the draft Codes of Conduct and reforms thereof, as prepared by the pertinent area of the Group, and will render its opinion prior to proposals being made to the Bank's corporate bodies. 13. It will analyze, and approve, as the case may be, the Annual Compliance Plan, as well as amendments thereto, and will monitor its execution, as frequently as deemed necessary. The Committee will also be informed of the irregularities and serious anomalies detected in the course of the control actions of the Compliance Area, the perception of which shall be at the discretion of the Compliance Area which, in case of doubt, must choose to report the same. Such communication must be given, as soon as it is ascertained, to the Chairman of the Committee. 14. It shall be made aware of the matters which affect the conduct of the members of the Bank's Board of Directors relative to the Director's Statute and of their actions within the sphere of the securities markets, on which the Board shall be informed, when necessary in the Committee's judgement. 1. External and Internal Collaboration The Committee may outsource the contracting of advisory services in material matters when it is considered that, due to reasons of specialization or independence, these cannot be rendered by experts or technical staff of the Group. Furthermore, the Committee may obtain the personal collaboration and reports of any member of the management team when it is considered that such collaboration and reports are necessary for the fulfillment of its functions in material matters. The habitual channels for making these requests shall be the hierarchical line, although, in exceptional cases, the request may be made directly to the person whose collaboration is requested. 2. Composition, Renewal, Removal The Audit and Compliance Committee shall be formed by at least four Members, independent Directors, one of whom shall act as Chairman by resolution of the Board of Directors. The Committee Members need not necessarily be experts in finance, but must understand the nature of the Group's businesses and the basic risks associated therewith. It will also be necessary for them to be willing to apply their judgement capacity, deriving from their professional experience, with an independent and critical attitude. In any case, its Chairman shall have experience in financial management and knowledge of the accounting standards and procedures required by the sector's regulatory bodies. The Committee will appoint a Secretary who may, but need not, be a Committee member, but may not be an executive Director. In case the Chairman is unable to attend a meeting, his functions shall be carried out by the Committee member with the greatest seniority and, in case of a coincidence of seniority, by the oldest. The renewal, re-election and removal of Committee members shall be governed by the rules established by the Bank's Board of Directors. 3. Meetings The Audit and Compliance Committee will meet as frequently as is necessary in order to fulfill its functions, although an annual meeting schedule shall be established in accordance with its tasks. Meetings will be called, except for exceptional cases, duly in advance, by the Committee Chairman. The meeting notice, except in cases of just cause, will include the agenda, and the available documentation considered relevant for the meeting shall be sent to the Committee members, unless in the Chairman's judgement, it is not appropriate to do so due to reasons of confidentiality. Managers to whom the areas of General Comptrolling, Internal Auditing and Regulatory Compliance report, may be called to the meetings, as well as, by request of the latter, those persons integrated within the said areas who have knowledge or responsibility in the matters included on the agenda, when their presence at the meeting is deemed appropriate. However, only Committee members and the Secretary may be present when the results and conclusions of what is addressed at the meeting are evaluated. This information is provided by RNS The company news service from the London Stock Exchange
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