Doc re. Notice of AGM

BP PLC 03 March 2008 Documents for the BP p.l.c. 2008 Annual General Meeting Annual Report and Accounts 2007 Annual Review 2007 Notice of 2008 Annual General Meeting Proxy form Shareholder information card Notification of availability card New Articles of Association (being proposed at the 2008 Annual General Meeting) Copies of the above documents have been submitted to the UK Listing Authority and will shortly be available for inspection at the UK Listing Authority's Document Viewing Facility, which is situated at: Financial Services Authority 25 The North Colonnade Canary Wharf London E14 5HS Tel: +44 (0)20 7066 1000 Copies of these documents may also be obtained from: The Company Secretary's Office BP p.l.c. 1 St James's Square London SW1Y 4PD Tel: +44 (0)20 7496 4000 From 4 March, these documents (save for the Proxy form and Notification of availability card) may also be viewed on: www.bp.com A summary of the principal changes being introduced by the New Articles of Association to be proposed at the upcoming Annual General Meeting, are set out below. It is expected that the total of the votes cast by shareholders for or against or withheld on each resolution will be published on www.bp.com on Monday 21 April 2008. Extract from the Notes to the Resolution to amend the Articles of Association contained in the BP Notice of Annual General Meeting 2008. At its upcoming Annual General Meeting, the company will be proposing the adoption of new articles of association (the 'New Articles'). These are intended to replace the company's current Articles of Association (the 'Current Articles'). The main reason for the New Articles is to take account of changes in UK company law brought about by the Companies Act 2006 (the 'Act'). The principal changes being proposed in the New Articles are summarized below. 1. Approach to the amendments Those provisions in the Current Articles that may conflict with the Act are to be amended within the parameters permitted by the Act. The New Articles depart from the provisions of the Act where the company thinks it appropriate and the Act so permits. The opportunity has also been taken to endeavour to bring clearer language into the New Articles. The Act is, in many instances, more prescriptive than the previous legislation giving less discretion to companies to adopt their own policies and procedures in some areas. The Current Articles have been drafted to take advantage of this flexibility. As a consequence in certain cases the New Articles now simply refer to the Act requirements to determine certain issues, e.g. length of notice to convene meetings. 2. Shares The provisions in the Current Articles relating to authorities under Sections 80 and 89 Companies Act 1985 (to allot shares and to issue shares irrespective of pre-emption rights) will be modified under the New Articles to remove redundant provisions, so that in each case the amount of the authority in question shall be as stated in the relevant resolution passed at a general meeting of the company. 3. Convening extraordinary and annual general meetings Certain of the provisions in the Current Articles dealing with the convening of general meetings and the length of notice required to convene general meetings are being removed in the New Articles as these matters are now subject to express provisions in the Act. The provisions in the Current Articles dealing with who is entitled to receive notice of general meetings are being amended to conform to the new provisions in the Act. In addition, the provisions in the Current Articles dealing with the security of meetings are being amended to make plain the current position that attendance at a general meeting is subject to any actions the company may be required to take to maintain the security, safety and good order of the meeting. 4. Proxies and corporate representatives The provisions in the Current Articles permitting the appointment of proxies by means of electronic communications are also being clarified in relation to the appointment of a proxy by means of a CREST uncertificated proxy instruction (for shares that are uncertificated shares). This has led to a number of detailed changes and the introduction of a number of new definitions. 5. Directors' interests in contracts The Current Articles provide that a director can be a party to, or interested in, a transaction or arrangement with the company or in which the company is interested provided that the director has declared the nature and extent of the director's interest. The New Articles contain a new provision that will be effective from 1 October 2008, which continues to allow directors' interests in contracts that are disclosed but which has been amended slightly to bring it into line with the Act. 6. Directors' conflicts of interests The Act sets out directors' general duties, which largely codify the existing law but include some important changes. Under the Act, from 1 October 2008, a director must avoid a situation where a director has, or can have, a direct or indirect interest that conflicts, or possibly may conflict, with the company's interests. The requirement is very broad and could apply, for example, if a director becomes a director of another company or a trustee of another organization. The Act allows directors of public companies to authorize conflicts and potential conflicts, where appropriate, if a company's articles of association contain a provision to this effect. The Act also allows articles of association to contain other provisions for the authorization of directors' conflicts of interest so as to avoid directors finding themselves in breach of a duty. The New Articles give the directors authority to approve such situations and include other provisions to allow conflicts of interest to be dealt with in a similar way to the current position. There are safeguards that will apply when directors decide whether to authorize a conflict or potential conflict. First, only directors who have no interest in the matter being considered will be able to take the relevant decision, and secondly, in taking the decision, the directors must act in a way they consider, in good faith, will be most likely to promote the company's success. The directors will be able to impose limits or conditions when giving authorization if they think this is appropriate. It is also proposed that the New Articles should contain provisions relating to confidential information, attendance at board meetings and availability of board papers to protect a director from being in breach of duty if a conflict or potential conflict of interest arises. These provisions will only apply where the situation giving rise to the potential conflict has previously been authorized by the directors. It is the board's intention to report annually on the company's compliance with its procedures for ensuring that the board's powers to authorize conflicts have operated effectively. 7. Age of directors on appointment The Current Articles provide that a person may be ineligible for appointment as a director or their continuation in office may be inappropriate, on account of the director's age. This provision has been removed as it could now contravene the Employment Equality (Age) Regulations 2006. 8. Co-Chairman The Current Articles contain a provision for the appointment by the directors of one of their number as Co-Chairman. As this provision is no longer required, it has been removed from the New Articles. 9. Service of notices and documents Various provisions of the Act that came into force in January 2007 enabled companies to communicate with members by electronic and/or website communications if the company had the necessary authorization. A resolution was passed at last year's annual general meeting to permit the company to take advantage of these new provisions. The New Articles now contain amendments to reflect this which will supercede the resolution. The Act provides that, in the absence of a provision in the company's articles to the contrary, then the agreement or consent of all the joint holders of the company's shares is required for the delivery of a notice, documents or information to be made in a particular manner. The New Articles will provide that the agreement of the first named joint holder in the register of members shall be sufficient. This information is provided by RNS The company news service from the London Stock Exchange

Companies

BP (BP.)
UK 100

Latest directors dealings