£8m Placing, £8m Acquisition and Change of Name

POLYDOC PLC 28 October 1999 POLYDOC PLC £8M PLACING, £8M ACQUISITION AND CHANGE OF NAME PolyDoc plc ('PolyDoc'), the Anglo-Dutch knowledge management software company has announced a proposed institutional share placing, the terms of the proposed acquisition of AppliedNet Ltd. ('AppliedNet') and the proposed change of name to Sopheon plc. These proposals are subject to the consent of shareholders in Extraordinary General Meeting. PolyDoc is quoted on AIM in the UK and on the Nieuwe Markt (NMAX) in the Netherlands. Key points * £8 million, before expenses, is being raised through a placing of new shares with institutions in the UK. The placing is being arranged by Durlacher Limited, the technology and new media investment bank. * PolyDoc has agreed to acquire AppliedNet for approximately £8 million comprising 6.4 million new ordinary shares in PolyDoc. Based in Guildford, England, AppliedNet develops and markets software which harnesses and manages information and corporate knowledge. * PolyDoc will change its name to Sopheon plc following the EGM. * Following the share placing and acquisition, PolyDocs market capitalisation will be £40.16 million at the placing price of 125p. * Executive Chairman, Barry Mence stated : 'The acquisition of AppliedNet together with the additional capital being raised will give PolyDoc the critical mass to accelerate the pace at which we develop and exploit the rapidly emerging market for knowledge management and harvesting together with associated web publishing solutions.' Barry Mence or Richard Maddocks (PolyDoc) +44 (0)171-466 5000 today - rma@PolyDoc.com 0031-20 301 39 00 thereafter Steve Liebmann / Jennie Roberts (Buchanan Communications) +44 (0)171-466 5000 - stevel@buchanan.uk.com CHAIRMANS LETTER It was announced today that the Company is proposing to issue 6,500,000 New Ordinary Shares, at a price of 125p per share, to raise approximately £7.55 million after expenses. The Placing Shares have been conditionally placed with institutional investors. The Company also announced the conditional acquisition of the entire issued ordinary share capital of AppliedNet for a consideration of 6,402,961 New Ordinary Shares. I am writing to explain the reasons for the acquisition of AppliedNet, the share capital reorganisation (and amendment of the Company's articles of association) and the Placing, the net proceeds of which will support the Company in carrying out its plans for growth as detailed below. The Company is proposing, immediately following the acquisition of AppliedNet, to change its name to Sopheon plc to reflect the new focus of the business of the Enlarged Group. The Acquisition will require the Company to reorganise its current share capital which will result in ordinary shares in the capital of the Company having a nominal value of 5p rather than 20p as at present. The share capital reorganisation, amendment of the Company's articles of association, issue of the New Ordinary Shares and the change of name require the approval of Shareholders at an extraordinary general meeting to be held on 22 November 1999, at which the necessary resolutions will be proposed. Current Trading and Outlook for Year We announced our interim results for the six months to 30 June 1999 on 24 September 1999. In that period we achieved a turnover of £506,000 (1998 : £440,000) and, as expected due to our continued investment in the development of the business, a loss before tax of £616,000 (1998 : £390,000). I stated that with our proposed acquisition of AppliedNet, the expected results of the Group's intensified activities in healthcare and manufacturing and the signing of business partnership agreements in the UK, USA, Netherlands and Italy during recent months, we were confident of a fruitful conclusion to the year for PolyDoc. Healthcare A joint venture company called Pro-GRAM B.V. ('Pro-GRAM') has been formed by three academic hospitals in the Netherlands to market, together with PolyDoc NV, on an exclusive basis, the QualiFlow software and the knowledge created using the software to a broad range of organisations in the healthcare industry in Dutch speaking territories. Pro-GRAM's first multi-million guilder contract involving three (from a total of eight) academic / teaching hospitals in the Netherlands is progressing well. We have continued to deliver our QualiFlow software to these customers in the planned stages enabling them to prepare for the important phase of content production. We are now making the final deliveries on these contracts and believe all sizes of hospital have the potential to become customers of both QualiFlow software and content. We have had high level indications from several hospitals, both academic and general, that they intend to contract for the Group's software to enable them to share the content with existing customers. We hope to sign further business in this area during the current year, as we seek to establish our approach as a form of standard for the Dutch healthcare industry. As a first phase to the anticipated larger QualiFlow software sale to the Dutch teaching hospital in Leiden (Lumc), we regard the recent commitment in principle by Lumc to implement PolyDoc/Lessenger software in several of its laboratories is a very important step forward. Also of significance is an approval from AZM our teaching hospital customer in Maastricht, for a joint project using our software together with Klinikum Aachen, a large German teaching hospital. Lessenger, our recently acquired supplier of document management software to the healthcare industry, has been fully integrated into the Group's business. This has started to bring additional revenue from both its existing fifty Dutch healthcare clients and new clients. In addition to our commitment to the ongoing development, enhancement and support of these products, we are also working to ensure that our QualiFlow healthcare solution interfaces with the Lessenger family. This should put both the Group and Pro-GRAM in a strong position to accelerate further our sales of QualiFlow in the healthcare market. As part of our strategy to develop the Group's business through business partnerships, we have entered into agreements with Hiscom in the Netherlands and Marlow Consulting in the UK, which are described further in the 'Business Partnerships' section below. We are also in discussions in the UK, USA, Belgium and Germany with prospective business partners who have shown interest in our QualiFlow healthcare solution. Manufacturing and Defence DSM, the multi-national chemical manufacturer, went into full production early this year with the latest version (3.0) of NormFlow, our solution for the production and maintenance of standards for the manufacturing and process industries. We have extended the scope and use of the product at DSM resulting in additional revenue on top of ongoing maintenance fees. We have contracted the services of two ex-senior executives of the Baan Company to initiate the volume selling of this new enhanced NormFlow product as well as marketing our ResearchFlow and StudyFlow solutions into the manufacturing and defence sectors. The marketing of these products is presently underway and we expect to see sales starting during the current year. The StudyFlow pilot we have been executing at DERA, the Defence Evaluation and Research Agency related to the UK Ministry of Defence, has been successfully evaluated resulting in further development work being contracted. Our plans for penetrating the defence industry have become closely linked to our manufacturing strategy. This is because our other prospective clients are major defence industry manufacturers. One of these manufacturers is at the final stages of evaluating the implementation and benefits of the Group's solutions, and we believe we will work further with that organisation and with DERA in the second half of this year. Knowledge and Content Management Consultancy Services Our new consultancy services group has been established and is focusing on generating additional revenue as well as bringing potential software product customers and business partners into the Group as paying services customers. Initial consultancy work has been contracted with DSM, Oce, DERA, IBM and KPMG in the first half of this year. Business Partnerships Our strategy for expanding the Group's business into volume sales has always been to enter into business partnerships with established organisations with strong customer bases, once we have established the early customers in our chosen focus industries. The Group's initial target markets remain the Benelux countries, the UK and the US. In addition to the partnership with the hospital joint venture company, Pro-GRAM, covering Benelux, we have put in place non- exclusive agreements with business partners in the UK and the US. Marlow Consulting in the UK specialises in management consultancy and systems integration, and they are focusing the Group's products on a number of potential customers in the healthcare and pharmaceutical industries. Teltech, a US knowledge management specialist consulting firm, will be focusing on the manufacturing industry. All three partners have been working closely with the Group's staff on business opportunities in the Netherlands, US, UK and Germany. As a result of this activity we have received a letter of intent from our first US pharmaceutical customer. Together with Marlow Consulting, a combination of software and services will be delivered to Xairo, a new joint venture formed by Elan Corporation and Iomai Corporation. We have also received information from Teltech regarding their expectation of signing within the next few weeks their first US customer to use the Group's software. We are also in detailed discussions with a small number of software suppliers with substantial existing customer bases concerning the integration of parts of our software into theirs, which we believe have the potential to form the start of a significant revenue stream. From these discussions, an agreement has recently been signed with a leading Italian ERP specialist, Gruppo Formula, whereby the Group's software components will be integrated into Gruppo Formula's software solutions and marketed by them to their extensive European customer and prospect base. We have also entered into a potentially important agreement with Hiscom in the Netherlands whereby we are to collaborate on medical knowledge systems to accelerate progress towards electronic patient dossiers for the Dutch healthcare market. Hiscom is a market leader in the medical IT market in the Netherlands, and is increasingly concentrating on new health care information systems outside its domestic market, in particular in the UK, Germany and Scandinavia. Information on AppliedNet We believe AppliedNet has created a strong market niche since its creation in 1985 as consultants and as developers and marketers of software which harnesses and manages information and corporate knowledge. AppliedNet has built a substantial client portfolio comprising blue chip multinationals, defence and publishing organisations. Whilst the Acquisition will strengthen significantly the Group's present systems integration and consulting capabilities, of particular interest to PolyDoc is AppliedNet's recently released Knowledge Agent software, which can infiltrate, gather and disseminate both internal and external sources of information. Based at its headquarters in Guildford, Surrey, AppliedNet, in the year to 30 September 1998, had turnover of £1,636,927 and profit before tax of £207,960. It secured a £1.5 million investment from the venture capitalist, 3i Group plc ('3i'), in March of this year to develop and commercialise further its software products and services offerings. A significant proportion of the monies subscribed by 3i has already been invested by AppliedNet in the continued development of its Knowledge Agent software. As a result of this investment, all of which has been written off, AppliedNet's audited accounts to 30 June 1999 show a turnover of £1,229,003 and a loss before tax of £697,510 and the unaudited management accounts to 31 August 1999 show a turnover of £1,669,992 and a loss before tax of £850,501. At 30 June 1999, AppliedNet had net assets of £971,951. Turnover for the three months ended 30 September 1999 averaged approximately £298,000 per month which shows an encouraging level of interest in AppliedNet's Knowledge Agent software and web publishing services in the last quarter of its financial year. Terms of the Acquisition The Company has conditionally agreed to acquire the entire issued ordinary share capital of AppliedNet, the consideration for which is being satisfied by the issue of the Consideration Shares. The Consideration Shares will represent 19.93% of the enlarged issued ordinary share capital of the Company following Admission. At the Placing Price, the Consideration Shares are valued at approximately £8 million in aggregate. The Acquisition is conditional, inter alia, on the passing of the Resolutions, on Admission and on the Placing Agreement becoming unconditional. Assuming completion of the Acquisition, it is proposed that the New Share Options will be granted. The purpose of the New Share Options is to replace existing AppliedNet share options with options over ordinary shares in the capital of the Company. There are options outstanding in respect of a total of 22,000 ordinary shares in the capital of AppliedNet. These will be exchanged for options (on similar terms) in respect of a total of 383,697 5p Ordinary Shares. The exercise price of the New Share Options will be 8.6p per share in respect of 305,217 5p Ordinary Shares and 87.32p per share in respect of 78,480 5p Ordinary Shares under option and as a result the Company's existing share capital needs to be reorganised as described below. Future Prospects Following the successful integration of our first acquisition, Lessenger, and in line with our acquisition strategy, we now move on to the more substantial integration of AppliedNet into the Group. This is a significant step forward and a major milestone in our business development, and we believe it will provide the necessary critical mass and additional resources to broaden and accelerate sales in the European marketplace, and to assist the Group to expand faster into the US. Additionally, AppliedNet's impressive UK client portfolio, comprising blue-chip multinationals, defence and publishing organisations, will significantly enhance our overall customer base and should bring an important revenue stream. We believe that the combination of the Group's knowledge capture and content management software and AppliedNet's knowledge harvesting software and web publishing solutions will create a competitive and commercial range of solutions in the fast emerging knowledge management and e-business marketplaces. With our expansion into the US starting to take shape via our business partnership agreements and our small team of senior executives led by Paul Heller, we hope to make an acquisition in the US in the year 2000. On completion of the Acquisition, James Macfarlane, managing director and founder of AppliedNet, will be appointed a Director of the Company and will take on the role of Group Business Development Director and Mike Brooke, AppliedNet's non-executive chairman, will be appointed as a Non-Executive Director of the Company. Further Group positions will be taken by senior AppliedNet staff including Craig Robinson, as sales and marketing director, Nigel Folkes, as product development director and Mike Robinson, as consultancy services director. Recent months have seen several important announcements in the Knowledge Management arena from market leading software companies such as Microsoft which we believe add substantial credibility to Knowledge Management software solutions of which the Group is a provider. We believe we will benefit because our software is complementary to that being brought to the market by companies such as Microsoft and also because we integrate the technology from several leading suppliers, including Microsoft and Oracle, into our Knowledge Management applications. 1999 has, so far, been a year of considerable progress for PolyDoc that to-date has not substantially benefited our revenue figures. The benefits of this progress should have a more substantial impact in the year 2000 and beyond with revenue generation being anticipated in most, if not all, of the above mentioned areas. The Directors believe that these developments together with the Placing will form the foundation from which to move our business forward at an enhanced pace, which in turn should bring interesting opportunities for both Shareholders and staff. New operational structure Following the Acquisition, there will be changes in several areas of operational structure which should, we believe, significantly enhance both the effectiveness and efficiency of the Enlarged Group. The Enlarged Group's product development, software code production and testing will be increasingly concentrated in the UK where we believe the availability of highly-skilled technology resources at competitive costs is one of the most plentiful in Europe and that AppliedNet already has strong management and expertise in place. This will be supplemented by a smaller, technology focused team that has started to be established in the US, giving the Company access and exposure to additional leading- edge technology developments. Product research, especially in linguistics where we believe the Company has established a leading competitive edge, will continue to be conducted primarily from the current centre in the Netherlands. Marketing and communications is an area where the impact of campaigns and promotional activities in the marketplace is expected to be enhanced by developing strategy centrally and approaching and then customising the implementation locally for each area. Also of importance is the ability in the business partnerships element of the Company's business to centrally establish pan-European and global relationships with international partners and subsequently manage and drive those relationships locally in a similar manner. It is intended that finance and administration will be centralised and controlled from the UK following the appointment in due course of a Finance Director of the Enlarged Group who will report directly to me. Given our expansion plans, we also hope to appoint a Human Resources Manager, based in the UK, to support the ongoing management and development of existing and future employees. Use of Proceeds The net proceeds of the issue of the placing and subscription amounting to approximately £7.55 million, will be used to meet ongoing financial requirements, principally in the following areas: 1. the commercial development of the business in the UK, the Netherlands and the US; 2. the integration and further development of the software owned by the Group and AppliedNet; 3. to develop further the international business partner network; and 4. to eliminate borrowings including, if required, the redemption of the Convertible Loan Stock. Share Capital Reorganisation To accommodate the New Share Options as outlined above it will be necessary to reduce the nominal value of the Existing Ordinary Shares. It is therefore proposed to reorganise the existing share capital of the Company such that the Existing Ordinary Shares, being the shares of the Company currently in issue, are divided and converted into ordinary shares of 5p each and deferred shares of 15p each. The division and conversion will be on the following basis: one Existing Ordinary Share = one 5p Ordinary Share and one Deferred Share. Save in respect of their nominal value, the 5p Ordinary Shares will have exactly the same rights and entitlements as the Existing Ordinary Shares. The Deferred Shares will have no rights of value attached to them. In particular, holders of Deferred Shares will not, in respect of such shares, have any right to vote at general meetings, receive a dividend or participate in a return of capital (whether on a winding up of the Company or otherwise) unless all ordinary shareholders in the capital of the Company first receive £100,000 in respect of each ordinary share that they hold. The Deferred Shares will not be dealt in on either AIM or NMAX and no share certificates will be issued in respect of them. The Company will be entitled to transfer Deferred Shares to a nominee for a consideration of 1p per holding of Deferred Shares. Subject to the approval of shareholders in EGM, the un-issued Deferred Shares will be cancelled immediately following their creation and it is expected that the issued Deferred Shares will be cancelled or eliminated in due course by way of a share buy- back or reduction of share capital. For the reasons given in the following section, the New Ordinary Shares which are being placed are only being offered to a limited number of institutional investors, principally in the United Kingdom: they are not being offered generally either to Shareholders or to any persons outside the United Kingdom. Specifically, no New Ordinary Shares are or will be offered to persons resident in Holland. As a result, no application is being made or will be made to list the New Ordinary Shares on NMAX. However, for technical reasons, it would not be possible for the Company to issue 5p Ordinary Shares pursuant to the Placing and the Acquisition without listing these shares on NMAX. This is the reason why the Company is proposing to create and conditionally allot a new class of shares, the New Ordinary Shares. The New Ordinary Shares and the 5p Ordinary Shares will rank pari passu and have the same rights save that the New Ordinary Shares will automatically convert into 5p Ordinary Shares prior to admission to trading on AIM. This means that following Admission, there will be just two classes of shares in issue, ordinary shares of 5p each which will be dealt in on AIM and deferred shares of 15p each which will not. As noted above we expect to cancel or eliminate the Deferred Shares in due course leaving the Company with only 5p Ordinary Shares in issue. Details of the Placing The Company has entered into the Placing Agreement with Bell Lawrie Wise Speke and Durlacher which is conditional, inter alia, on the passing of the Resolutions, and on completion of the Acquisition. If the Resolutions are passed, it is anticipated that the Placing Shares will be allotted for cash as soon as practicable after the EGM. Save as noted above, the New Ordinary Shares will rank pari passu in all respects with the 5p Ordinary Shares. Application has been made to the London Stock Exchange to admit the 5p Ordinary Shares, into which the New Ordinary Shares will convert prior to Admission, to trading on AIM and it is anticipated that dealings will commence on 24 November 1999. As noted above, the New Ordinary Shares will not be offered generally to Shareholders or to the holders of any other securities in the Company, whether on a pre-emptive basis or otherwise. The Placing is not therefore an open offer or rights issue and Shareholders will not become entitled to apply for New Ordinary Shares through the Placing. As stated above, the New Ordinary Shares will be offered to a limited number of institutional investors principally in the United Kingdom. Your Directors consider that, by restricting the number of placees, the costs of raising the funds are relatively low in comparison with the alternatives of conducting a rights issue or an open offer with 'clawback' with a larger number of placees, both of which would involve more time and documentation and, therefore, expense to the Company. Change of Name As outlined above, the newly combined group resulting from the Company's acquisition of AppliedNet will, we believe, create a new profile in the Knowledge Management marketplace. With the forthcoming integration of the individual organisations and their respective product ranges, the Directors believe that it is an appropriate time to drive the Enlarged Group forward under the new name of 'Sopheon' plc. Existing share certificates will remain valid. Extraordinary General Meeting An extraordinary general meeting will be held at the offices of edge ellison, 18 Southampton Place, London WC1A 2AJ at 12 noon on 22 November 1999. The Nominated Broker to the Company is Bell Lawrie Wise Speke. Barry Mence Executive Chairman

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