Notice of EGM

Spirent PLC 12 April 2002 01 Spirent plc Notice of Extraordinary General Meeting Letter from the Chairman 10 April 2002 Dear Shareholder, Extraordinary General Meeting (EGM) You will find enclosed with this letter a Notice convening an EGM to be held at 12.15 pm on Thursday, 2 May 2002 at The Lincoln Centre, 18 Lincoln's Inn Fields, London WC2A 3ED. The EGM will be held following the 2002 Annual General Meeting (AGM) of the Company (which will be held earlier at 12.00 noon on the same day at the same location). The Notice and resolution which shareholders will be asked to consider and approve is set out on page 3. The business being proposed at the EGM relates to long term incentives. This Notice of EGM has been sent separately from the Notice of AGM that you received last month as, in accordance with the Combined Code on Corporate Governance, the Company has taken the time to discuss the proposed changes to its long term incentive programme with the Association of British Insurers (ABI) and also with other major institutional shareholders. Our understanding from these discussions indicates that our proposals are likely to be supported. These proposals are particularly important given the changing nature of the Company's core business and the overriding need to attract, motivate and retain the very best people to drive our business forward. Modification to the Executive Share Option Scheme (ESOS) The existing framework and operation of the Company's discretionary share plan programme, as a long term incentive for key executives, has been to support the transition to a communications and high technology focused business. Given that the transition has now been largely achieved, and recognising that the business is predominantly US-orientated, the Board considered it appropriate to review its long term reward strategy for the executive management team against market practice, specifically in the communications technology sector. This team, which comprises the three executive directors and other senior executives, currently some nine or so in total, is primarily responsible for day-to-day operations and for developing and implementing strategy. The review was conducted by the Remuneration Committee in consultation with Watson Wyatt* the Committee's independent remuneration advisers who are a leading firm of international remuneration, benefit, actuarial and HR consultants. The review highlighted that: - the current level of long term incentives remains broadly competitive against international comparator companies. However, the Long Term Share Purchase Plan (LTSPP) component is now inappropriate given the Company's transformation to a largely communications focused business; and - alignment with communications technology market practice implies a shift towards share options, as an internationally recognised incentive, and away from share awards. Consequently the Remuneration Committee has recommended the closure of the existing LTSPP and the substitution of its annual award with a supplemental option grant of equivalent value under the ESOS. The reasons for this change are: - the LTSPP was approved by shareholders in 1999 for executive team participation only and it has played a key role in the transition thus far. However, by reference to communications sector practice, the LTSPP is now too complex and long term to act as an efficient incentive going forward; and - as highlighted above, share options are the predominant long term incentive in the communications and technology sector. The ESOS therefore provides the most appropriate incentive for the executive team. 02 Spirent plc Notice of Extraordinary General Meeting Under the LTSPP, the maximum annual individual award limit is 0.75 x base salary (face value). In addressing the calculation of an equivalent, supplemental option grant value, the Remuneration Committee adopted a present economic value approach, using Watson Wyatt's PEV(TM) methodology. This model builds on the mathematical and economic principles underlying the Black-Scholes option pricing model and adapts these to the specifics of compensation. This methodology enables the Remuneration Committee to value Spirent's LTSPP and ESOS consistently, taking into account their differing structures, performance conditions and exercise/vesting periods. Applying this methodology, an 'exchange rate' of up to a maximum of 2.7 ESOS options for each LTSPP performance unit was established. Applied to the existing LTSPP maximum award of 0.75 x salary, the exchange rate gives an equivalent ESOS grant of up to 0.75 x 2.7 = 2.025 x salary. Combined with the existing maximum annual ESOS grant of 1.25 x salary, the resulting total annual ESOS grant limit would therefore amount to 3.275 x salary. In practice - and in line with competitive sector practice - the Remuneration Committee is recommending a somewhat lower maximum annual grant limit of 3.0 x salary. Under the current arrangements for executive team members, ESOS option grants are subject to enhanced Earnings per Share (EPS) performance conditions. These provide for options to be exercisable in full only if the increase in the Company's EPS over a consecutive three year period is at least 15 per cent more than the increase in the Retail Price Index over the same period. Re-testing is also limited to years four and five from a base point fixed at the date of grant and with the performance hurdle increased in proportion to the extended period. No changes to these elements (which have previously been approved by shareholders) are proposed. Outstanding interests under both the LTSPP and ESOS will remain unaffected by the proposals. In line with US competitive practice, Communications group members of the executive team (who do not include any UK-based executive directors) will also remain eligible to receive an additional annual grant under the Spirent Communications Stock Option Plan (SCSOP) approved by shareholders in 2000. Under the SCSOP, discretionary grants are determined by reference to prevailing market practice, the performance of the individual and the performance of the relevant business. There are no performance conditions for vesting which normally occurs at a rate of 25 per cent per annum. The Board has endowed the Remuneration Committee's recommendations. It also believes that the new, simplified structure and increased annual grant level under the ESOS, together with the SCSOP, represent the most appropriate long term incentive arrangements which will enable Spirent to compete for, motivate and retain the highest calibre executives which it needs to drive the business forward and increase shareholder value. A full explanation of how the LTSPP, ESOS and SCSOP currently operate is included in the 2001 Annual Report. Should the resolution not be approved by shareholders, the LTSPP and ESOS will continue unchanged. Stock Participation Plans: Update When the SCSOP was introduced, we committed to revert to shareholders in May 2002 with an update on outstanding dilution levels. I am pleased to confirm that dilution under the SCSOP and aggregated dilution under all the Company's share plans (excluding rolled-over options in respect of closed share schemes of acquired Companies) will be below the respective 9 per cent and 14.5 per cent May 2002 forecasts. The current forecast is 8 per cent (SCSOP) and 11 per cent (aggregated). Shareholders' re-approval to the SCSOP is required to be sought at the 2003 AGM. Action to be taken Whether or not you are able to attend the EGM, the directors urge you to complete the reply-paid Form of Proxy and return it to Lloyds TSB Registrars as soon as possible and, in any event, so as to arrive no later than 12.15 pm on Tuesday, 30 April 2002. Completion and return of the Form of Proxy will not preclude you from attending and voting in person (in substitution for your proxy vote) should you subsequently decide to do so. If you have any issues of concern arising from the business proposed to be conducted at the Meeting, please do not hesitate to write to me at the address set out below or to e-mail me at plc@spirent.com. A summary of the business transacted, including any questions raised and answers given and a final proxy count statement, will be available on request from Lloyds TSB Registrars after the Meeting. Recommendation The Board believes that the proposed resolution set out in the Notice of Meeting is in the best interests of the Company and its shareholders as a whole. Accordingly, your directors recommend you to vote in favour of the resolution, as they intend to do in respect of their own beneficial holdings. George W Sarney Chairman Spirent plc Spirent House Crawley Business Quarter Fleming Way, Crawley West Sussex RH10 9QL United Kingdom Telephone +44 (0)1293 767676 Fax +44 (0)1293 767677 www.spirent.com *Watson Wyatt has consented to the inclusion of its name in the form and context in which it is used in this document. 03 Spirent plc Notice of Extraordinary General Meeting Notice is hereby given that an Extraordinary General Meeting of Spirent plc will be held at 12.15 pm on Thursday, 2 May 2002 at The Lincoln Centre, 18 Lincoln's Inn Fields, London WC2A 3ED. The following business will be transacted at the Meeting which will be proposed as an Ordinary Resolution requiring no less than a simple majority of votes cast in favour for the resolution to be passed. 1. That the individual annual grant award limit under the Executive Share Option Scheme, for the executive management team be and is hereby modified to up to 3.0 x base salary (face value). This is further described in the Letter from the Chairman on pages 1 and 2 of this circular. By order of the Board Paul Eardley Secretary 10 April 2002 04 Spirent plc Notice of Extraordinary General Meeting Notes A member entitled to attend and vote at the Extraordinary General Meeting is entitled to appoint a proxy or proxies to attend and, on a poll, vote instead of him/her. A proxy need not be a member of the Company. To be valid, a Form of Proxy must be completed and any power of attorney or other authority under which it is executed (or a duly certified copy thereof) must be lodged with the Company's registrar, (Lloyds TSB Registrars, The Causeway, Worthing, West Sussex BN99 6ZL) not less than 48 hours before the time appointed for the Meeting or adjourned Meeting at which it is to be used. Completion and return of a Form of Proxy will not preclude a member from personally attending and voting at the Meeting (in substitution for their proxy vote) if they subsequently decide to do so. Pursuant to Regulation 41 of the Uncertificated Securities Regulations 2001, the Company specifies that only those members registered in the Register of Members of the Company as at 6.00 pm on 30 April 2002 or, if the Meeting is adjourned, on the Company's Register of Members 48 hours before the time fixed for the adjourned meeting, shall be entitled to attend or vote at the Meeting in respect of the number of shares registered in their names at that time. Changes to entries on the Register of Members after 6.00 pm on 30 April 2002 or, if the Meeting is adjourned, 48 hours before the time fixed for the adjourned Meeting, shall be disregarded in determining the rights of any person to attend or vote at the Meeting, notwithstanding any provisions in any enactment, the Company's Articles of Association or other instrument to the contrary. The Rules of the Executive Share Option Scheme will be available for inspection at the Company's Registered Office during normal business hours on any business day and at the place of the Extraordinary General Meeting for at least 15 minutes before the Meeting is held until its conclusion. The Scheme Rules will also be available for inspection during normal business hours on any business day from the date of this Notice until the conclusion of the EGM at the offices of Linklaters & Alliance, One Silk Street, London EC2Y 8HQ. This information is provided by RNS The company news service from the London Stock Exchange
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