Notice of 2011 AGM, Proxy Form and Reply Slip
Hong Kong Exchanges and Clearing Limited and The Stock Exchange of Hong Kong Limited
take no responsibility for the contents of this announcement, make no representation
as to its accuracy or completeness and expressly disclaim any liability whatsoever
for any loss howsoever arising from or in reliance upon the whole or any part of the
contents of this announcement.
ZHEJIANG EXPRESSWAY CO., LTD
(A joint stock limited company incorporated in the People's Republic of China
with limited liability)
(Stock code: 0576)
NOTICE OF 2011 ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN THAT the 2011 annual general meeting (the "AGM") of Zhejiang
Expressway Co.,Ltd. (the"Company") will be held at 9:00 a.m. on Monday, June 11,
2012 at 12/F, Block A, Dragon Century Plaza, 1 Hangda Road, Hangzhou, Zhejiang
Province, the People's Republic of China (the "PRC"), for the purpose of considering
and, if thought fit, passing with or without modification or amendment the following
resolutions:
A. AS ORDINARY RESOLUTIONS:
1. to consider and approve the report of the directors for the year 2011;
2. to consider and approve the report of the supervisory committee for the year
2011;
3. to consider and approve the audited financial statements for the year 2011;
4. to consider and approve final dividend of Rmb25 cents per share in respect
of the year ended December 31, 2011;
5. to consider and approve the final accounts for the year 2011 and the
financial budget for the year 2012;
6. to consider and approve the re-appointment of Deloitte Touche Tohmatsu
Certified Public Accountants Hong Kong as the Hong Kong auditors of the
Company, and to authorize the board of directors of the Company (the "Board")
to fix their remuneration; and
7. to consider and approve the re-appointment of Pan China Certified Public
Accountants as the PRC auditors of the Company, and to authorize the Board to
fix their remuneration.
8. to elect directors of the Company, other than Mr. ZHANG Junsheng, and consider
and approve their remuneration and allowance package;
9. to re-elect Mr. ZHANG Junsheng as an independent non-executive director of the
Company and consider and approve his allowance package;
10. to elect supervisors of the Company, and consider and approve their allowance
package;
11. to authorize the Board to approve the directors' service contracts, the
supervisors' service contracts and all other relevant documents and to
authorize any one executive director of the Company to sign such contracts and
other relevant documents for and on behalf of the Company and to take all
necessary actions in connection therewith.
B. AS SPECIAL RESOLUTION:
"THAT the proposal by the Board to amend the articles of association of the
Company in the manner as set out in the circular of the Company dated April
25, 2012 to the shareholders of the Company, of which this notice forms part, be
and is hereby approved, and the Board be and is hereby authorized to do all such
things as necessary in respect of the amendments pursuant to the requirements
(if any) under domestic or overseas laws or under the rules of any stock exchange
on which any securities of the Company are listed."
By order of the Board
Zhejiang Expressway Co., Ltd.
Tony Zheng
Company Secretary
Hangzhou, the PRC April 25, 2012
Notes:
1. Registration procedures for attending the AGM
(1) Holders of H shares of the Company ("H Shares") and domestic shares of the
Company ("Domestic Shares") intending to attend the AGM should return the
reply slip for attending the AGM to the Company by post or by facsimile
(address and facsimile numbers are shown in paragraph 6(2) below) such that
the same shall be received by the Company on or before May 21, 2012.
(2) A shareholder or his/her/its proxy should produce proof of identity when
attending the AGM. If a corporate shareholder appoints its legal
representative to attend the meeting, such legal representative shall produce
proof of identity and a copy of the resolution of the board of directors or
other governing body of such shareholder appointing such legal representative
to attend the meeting.
2. Proxy
(1) A shareholder eligible to attend and vote at the AGM is entitled to appoint,
in written form, one or more proxies to attend and vote at the AGM on behalf
of him/her/it. A proxy needs not be a shareholder of the Company.
(2) A proxy shall be appointed by a written instrument signed by the appointor or
an attorney authorised by him/her/it for such purpose. If the appointor is a
corporation, the same shall be affixed with the seal of such corporation, or
signed by its director(s) or duly authorized representative(s). If the
instrument appointing a proxy is signed by a person authorized by the
appointor, the power of attorney or other authorization document(s) shall be
notarized.
(3) To be valid, the power of attorney or other authorization document(s)
(which have been notarized) together with the completed form of proxy must
be delivered, in the case of holders of Domestic Shares, to the Company at the
address shown in paragraph 6(2) below and, in the case of holders of H Shares,
to Hong Kong Registrars Limited at 17M Floor, Hopewell Center, 183 Queen's
Road East, Hong Kong, at least 24 hours before the time designated for holding
of the AGM.
(4) Any vote of the shareholders of the Company present in person or by proxy at
the AGM must be taken by poll.
3. Book closing period
For the purpose of the AGM and to determine the shareholders who qualify for the
proposed final dividend, the register of members holding H shares of the Company
will be closed from May 12, 2012 to June 10, 2012 (both days inclusive), and from
June 15, 2012 to June 19, 2012 (both days inclusive).
4. Last day of transfer and record date
Holders of H Shares who intend to attend the AGM and qualify for the proposed final
dividend must deliver all transfer instruments and the relevant shares certificates
to Hong Kong Registrars Limited at Rooms 1712-1716, 17/F, Hopewell Center, 183
Queen's Road East, Hong Kong, at or before 4:30 p.m. on Friday, May 11, 2012, and on
Thursday, June 14, 2012, respectively.
For the purpose of the AGM and qualify for the proposed final dividend, the record
date is May 17, 2012, and June 19, 2012, respectively.
5. Dividend Payable date
Upon relevant approval by shareholders at the AGM, the final dividend is expected to
be paid out on July 12, 2012.
6. Miscellaneous
(1) The AGM will not last for more than one day. Shareholders who attend shall bear
their own traveling and accommodation expenses.
(2) The registered address of the Company is:
12/F, Block A, Dragon Century Plaza
1 Hangda Road
Hangzhou, Zhejiang 310007
People's Republic of China
Telephone No.: (+86)-571-8798 7700
Facsimile No.: (+86)-571-8795 0329
As at the date of this notice, the executive directors of the Company are: Messrs.
CHEN Jisong, ZHAN Xiaozhang, JIANG Wenyao, ZHANG Jingzhong and DING Huikang; the
non-executive director is: Mrs. ZHANG Luyun; and the independent non-executive
directors are: Messrs. TUNG Chee Chen, ZHANG Junsheng and ZHANG Liping.
========================================================================================
ZHEJIANG EXPRESSWAY CO., LTD.
(A joint stock limited company incorporated in the People's
Republic of China with limited liability)
(Stock code: 0576)
PROXY FORM FOR 2011 ANNUAL GENERAL MEETING
Number of Shares H Shares/
related to this Domestic Shares*
proxy form (note 1)
I/We(Note 2) _______________________________________________________________________
of _________________________________________________________________________________
being the holder(s) of (Note 1) ____________________________________________________
H Share(s)/Domestic Share(s)* of Zhejiang Expressway Co., Ltd. (the "Company"), now
appoint (note 3)_______________________________ (I.D.No.:___________________________
of ______________________________________________________________________________) /
the Chairman of the meeting as my(our) proxy, to attend and vote on my(our) behalf
in respect of the resolution in accordance with the instruction(s) below at the
2011 annual general meeting of the Company (the "AGM") to be held at 9:00 a.m. on
Monday, June 11, 2012 at 12/F, Block A, Dragon Century Plaza, 1 Hangda Road,
Hangzhou, Zhejiang Province, the People's Republic of China (the "PRC"), for the
purpose of considering and, if thought fit, passing the resolution as set out in
the notice convening the AGM. In the absence of any indication, the proxy may vote
for or against the resolution at his own discretion (note 4).
A Ordinary Resolutions For (note 5) Against (note 5)
1. To consider and approve the report of the
directors for the year 2011; ( ) ( )
_________________________________________________________________________________
2. To consider and approve the report of the
supervisory committee for the year 2011; ( ) ( )
_________________________________________________________________________________
3. To consider and approve the audited
financial statements for the year 2011; ( ) ( )
_________________________________________________________________________________
4. To consider and approve final dividend of
Rmb25 cents per share in respect of the
year ended December 31, 2011; ( ) ( )
_________________________________________________________________________________
5. To consider and approve the final accounts
for the year 2011 and the financial budget
for the year 2012; ( ) ( )
_________________________________________________________________________________
6. To consider and approve the re-appointment
of Deloitte Touche Tohmatsu Certified
Public Accountants Hong Kong as the Hong
Kong auditors of the Company, and to
authorize the board of directors of the
Company to fix their remuneration; and ( ) ( )
_________________________________________________________________________________
7. To consider and approve the re-appointment
of Pan China Certified Public Accountants
as the PRC auditors of the Company, and to
authorize the board of directors of the
Company to fix their remuneration. ( ) ( )
_________________________________________________________________________________
8. To elect directors of the Company and
approve their remuneration/allowance
package
I. Executive Directors: a. Mr. ZHAN Xiaozhang ( ) ( )
b. Ms. LUO Jianhu ( ) ( )
c. Mr. DING Huikang ( ) ( )
II. Non-executive
Directors: a. Mr. LI Zongsheng ( ) ( )
b. Mr. WANG Weili
c. Mr. WANG Dongjie ( ) ( )
III. Independent
Non-executive
Directors: a. Mr. ZHOU Jun ( ) ( )
b. Mr. PEI Ker-Wei ( ) ( )
_________________________________________________________________________________
9. To re-elect Mr. ZHANG Junsheng as an
Independent Non-executive Director
and approve his allowance package. ( ) ( )
_________________________________________________________________________________
10. To elect supervisors of the Company and
approve their allowance package
I. Supervisor representing
Shareholders: a. Mr. FU Zhexiang ( ) ( )
II. Independent
Supervisors: a. Mr. WU Yongmin ( ) ( )
b. Mr. LIU Haisheng ( ) ( )
c. Mr. ZHANG Guohua ( ) ( )
_________________________________________________________________________________
11. To authorize the board of directors of the
Company to approve the directors' service
Contracts, the supervisors' service contracts
and all other relevant documents and to
authorize any one executive director of the
Company to sign such contracts and other
relevant documents for and on behalf of the
Company and to take all necessary actions
in connection therewith ( ) ( )
_________________________________________________________________________________
B. Special Resolution: For (note 5) Against (note 5)
"THAT the proposal by the board of directors
of the Company (the "Board") to amend the
articles of association of the Company in
the manner as set out in the circular of the
Company dated April 25, 2012 to the
shareholders of the Company, of which this
notice forms part, be and is hereby approved,
and the Board be and is hereby authorized to
do all such things as necessary in respect of
the amendments pursuant to the requirements
(if any) under domestic or overseas laws or
under the rules of any stock exchange on which
any securities of the Company are listed." ( ) ( )
_________________________________________________________________________________
Date: 2012______________________ Signature:(note 5)___________________
Notes:
1. Please insert the number of share(s) registered in your name(s) relating to
this form of proxy. If no number is inserted, this form of proxy will be deemed
to relate to all of the shares in the capital of the Company registered in your
name(s).
2. Please insert full name(s) and address(es) in BLOCK LETTERS.
3. Please insert the name and address of your proxy. If this is left blank, the
chairman of the AGM will act as your proxy. Proxies may not be member(s) of the
Company and may be appointed to attend and vote in the AGM provided that such
proxies must attend the AGM in person on your behalf. Any alteration made to
this proxy form must be signed by the signatory.
4. Please insert the number of share(s) you wish to vote for or against the
resolution in the appropriate boxes. In the absence of any such indication,
the proxy may vote or abstain from voting at his discretion.
5. This form of proxy must be signed under hand by you or your attorney duly
authorized in that behalf. If the appointor is a corporation, this form must
be affixed with its common seal or signed by its director(s) or duly authorized
representative(s).
6. This form of proxy together with the power of attorney or any other
authorization document(s) which have been notarized, must be delivered, in
the case of a holder of domestic share(s), to the Company at 12/F, Block A,
Dragon Century Plaza, 1 Hangda Road, Hangzhou, Zhejiang Province, 310007,
the PRC and in the case of a holder of H share(s), to Hong Kong Registrars
Limited at 17M Floor, Hopewell Center, 183 Queen's Road East, Wanchai,
Hong Kong, at least 24 hours be fore the time designated for the holding of
the AGM.
* Please delete as appropriate.
========================================================================================
ZHEJIANG EXPRESSWAY CO., LTD
(A joint stock limited company incorporated in the People's Republic of China with
limited liability)
(Stock code: 0576)
Reply Slip for 2011 Annual General Meeting
I (We)_______________________________________________________________________________
of___________________________________________________________________________________,
telephone number:______________________and fax number:___, being the holder(s) of____
_______________________________________H Share(s)/Domestic Share(s)* of Zhejiang
Expressway Co., Ltd. (the "Company"), hereby confirm that I (we) wish to attend or
appoint a proxy to attend on my (our) behalf the 2011 annual general meeting of the
Company (the "AGM") to beheld at 9:00 a.m. on Monday, June 11, 2012 at 12/F, Block A,
Dragon Century Plaza, 1 Hangda Road, Hangzhou, Zhejiang Province, the People's Republic
of China (the "PRC").
Signature:_______________________
Date:______________________, 2012
Note: Eligible shareholders who wish to attend the AGM are advised to complete and return
this reply slip to the Company at 12/F, Block A,Dragon Century Plaza,1 Hangda Road,
Hangzhou, Zhejiang Province 310007, the PRC by post or by facsimile (facsimile no.:
(+86)-571-8795 0329) such that the same shall be received by the Company on or
before Monday, May 21, 2012. Failure to sign and return this slip, however, will
not preclude an eligible shareholder from attending the AGM.
* Please delete as appropriate.