Annual General Meeting Circular

RNS Number : 8730H
HICL Infrastructure Company Ld
13 June 2017
 

THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION.  If you are in any doubt as to the action you should take, you are recommended to seek your own personal financial advice from your stockbroker, bank manager, solicitor, accountant or other independent financial adviser (who in the United Kingdom should be authorised under the Financial Services and Markets Act 2000).

If you have sold or otherwise transferred all your holding of Ordinary Shares in HICL Infrastructure Company Limited, please send this document, together with the attached Form of Proxy, as soon as possible, to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for delivery to the purchaser or transferee.  If you have sold any part of your holding of Ordinary Shares in HICL Infrastructure Company Limited, please contact your stockbroker, bank or other agent through whom the sale or transfer was effected immediately.

 

IMPORTANT NOTICE TO HOLDERS OF ORDINARY SHARES


HICL Infrastructure Company Limited

 (an authorised closed-ended investment company incorporated in Guernsey with limited liability and with registered number 44185)

Notice of 2017 Annual General Meeting


 

This document should be read as a whole.  Your attention is drawn to the letter from your Chairman which is set out on pages 3 to 8 of this Document and which recommends that you vote in favour of each of the resolutions to be proposed at the Annual General Meeting to be held at 4 PM on Monday, 17 July 2017.

Your attention is also drawn to the Notice of Annual General Meeting which is set out on pages 9 to 12 of this document.

Proxy Forms for the Annual General Meeting must be received by the Company's Receiving Agent and UK Transfer Agent, Capita Asset Services, PXS 1, 34 Beckenham Road, Beckenham, Kent, BR3 4TU by no later than 4 PM on Thursday 13th July 2017.

The Company is a Guernsey domiciled authorised closed-ended investment scheme pursuant to Section 8 of the Protection of Investors (Bailiwick of Guernsey) Law, 1987, as amended and Rule 6.02 of the Authorised Closed-Ended Investment Scheme Rules 2008.  Neither the Guernsey Financial Services Commission nor the States of Guernsey Policy Council has taken any responsibility for the financial soundness of the Company or for the correctness of any of the statements made or opinions expressed with regard to it in this document.



LETTER FROM THE CHAIRMAN

HICL INFRASTRUCTURE COMPANY LIMITED

(an authorised closed-ended investment company incorporated in Guernsey with limited liability and with registered number 44185)

Directors:

 

Ian Russell (Chairman)  

Sally-Ann Farnon

Simon Holden

Frank Nelson    

Kenneth Reid

Christopher Russell

           

 

 

Registered Office:

 

East Wing, Trafalgar Court

Les Banques

St Peter Port

Guernsey

Channel Islands

GY1 3PP


            12 June 2017

Dear Shareholder,

2017 ANNUAL GENERAL MEETING

This document should be read in conjunction with the Annual Report and Financial Statements of HICL Infrastructure Company Limited (the "Company") for the year ended 31 March 2017 (the "Annual Report") which can be found on the Company's website (www.hicl.com), under the Investor Relations, Reports & Publications, 'Results & Updates' section.  The purpose of this letter is to provide you with information relating to the business to be considered and resolutions to be put forward to shareholders at the Annual General Meeting to be held at the offices of Aztec Group, secretary to the Company (at the registered office above) at 4 PM on Monday, 17 July 2017 (the "2017 AGM").

The Notice convening the AGM of the Company and setting out the resolutions to be proposed is set out on pages 9 to 12 of this document.

Ordinary Business

The ordinary business proposed for the 2017 AGM comprises the consideration of and, if thought fit, the passing of ordinary resolutions to:

receive and consider the Annual Report, including the Directors' Report and the Auditors' Report for the year ended 31 March 2017 (resolution 1);

 

re-elect Ian Russell as a Director (resolution 2; see section entitled "Directors" below);

 

re-elect Sally-Ann Farnon as a Director (resolution 3; see section entitled "Directors" below);

 

re-elect Simon Holden as a Director (resolution 4; see section entitled "Directors" below);

 

re-elect Frank Nelson as a Director (resolution 5; see section entitled "Directors" below);

 

re-elect Kenneth Reid as a Director (resolution 6; see section entitled "Directors" below);

 

re-elect Christopher Russell as a Director (resolution 7; see section entitled "Directors" below);

 

approve the Directors' remuneration report (as set out in the Annual Report), which incorporates the Directors' remuneration policy and both the remuneration paid for the year ended 31 March 2017, and proposed remuneration payable for the year ending 31 March 2018, to the Chairman, the Senior Independent Director and each other non-executive Director, for routine business and additional corporate work (resolution 8; see section entitled "Directors' Remuneration Report" below);

 

approve the re-appointment of KPMG Channel Islands Limited as auditors of the Company and to authorise the Board to set the remuneration of the auditors (resolutions 9 and 10, respectively); and

 

an ordinary resolution to approve the Company's dividend policy for the year ending 31 March 2018 (resolution 11; see section entitled "Dividend Policy").

Directors

In accordance with the Company's Articles of Incorporation, each of the Directors is seeking re-election.  Their biographical details are contained within the Company's Annual Report and are also available on the Company's website (www.hicl.com).

Directors' Remuneration Report

The Directors' remuneration report is set out in the Annual Report. It includes the Directors' remuneration policy as well as details regarding the current and proposed remuneration of the Directors (based on the findings of the Trust Associates' Independent Report), extracts of which are set out below in the 'Directors' Remuneration' section.

Directors' Remuneration

All Directors of the Company are non-executive and are paid a fixed annual remuneration for routine business of the Company. In addition, fixed fees are paid for additional corporate work.

In February 2017, a formal review of the Directors' remuneration was undertaken by an independent consultant, Trust Associates, whose report concluded that:

there has been a strong rise in investment company board remuneration generally since their previous review;

 

the effect of market capitalisation continues to have a significant impact on the level of remuneration and the Company is now one of the largest London-listed investment companies with a market capitalisation of circa £2.7bn; and

 

the work load and time involved had increased since the last review (driven both by the increasing size and complexity of the Company and its operations, and also regulatory changes such as the Company becoming a self-managed Alternative Investment Fund in accordance with the EU Alternative Investment Fund Management Directive).

Taking account of these factors and the remuneration paid to directors of investment companies of a similar size and with similar characteristics, Trust Associates recommended the following changes to remuneration for routine business for the 2017-18 year:

The Chairman of the Board's fee to rise to £72,000 from £67,000, in recognition not only of the considerably greater weight of responsibility, but also his involvement in meetings with shareholders and the Investment Adviser each year, as well as hosting events on behalf of the Company.

 

The Senior Independent Director fee to rise to £55,000 from £45,000, to reflect the role.

 

The Chairman of the Risk Committee's fee rise to £50,000 from £45,000.

 

The Chairman of the Audit Committee's fee to rise to £54,000 from £49,000.

 

Non-executive Directors' fees to be increased to £43,000 from £41,000.

 

In addition, Trust Associates re-affirmed that the current practice, pursuant to which the Director who also acts as a director of the two Luxembourg subsidiary company boards receives an additional fee annually for such role, was appropriate and should therefore continue. Trust Associates recommended an increase to such fee to £6,000 from £5,000, to reflect the ongoing additional responsibility in this role.

For comparative purposes the table below sets out the Directors' remuneration approved and actually paid for the year to 31 March 2017 as well as proposed for the year ending 31 March 2018.

 

Director

Role

Total fixed fees proposed

for year ending

31 March 20181

Total fixed fees paid

in year ended

31 March 20172

Ian Russell

Non-executive Chairman

 £72,000

 £67,000

Susie Farnon

Non-executive Director and Chair of Audit Committee

 £54,000

 £45,000

Frank Nelson

Non-executive Director and Senior Independent Director

 £55,000

 £45,000

Chris Russell

Non-executive Director and Luxembourg Subsidiary Director

 £49,000

 £46,000

Simon Holden3

Non-executive Director and Chair of Risk Committee

 £50,000

 £30,750

Kenneth Reid4

Non-executive Director

 £43,000

 £23,917


TOTAL

£323,000


 

1.     The figures do not include additional payments made to Directors for additional corporate work, as set out further below.

2.     Excludes the additional fees paid in the year for the corporate actions described below.

3.     The figure for Mr Holden in respect of the year ended 31 March 2017 is from his date of appointment (1 July 2016) to 31 March 2017, equivalent to an annual amount of £41,000.

4.     The figure for Mr Reid in respect of the year ended 31 March 2017 is from his date of appointment (1 September 2016) to 31 March 2017, equivalent to an annual amount of £41,000.

5.     If approved, the increased amounts will be effective from 1 April 2017.

As in previous years, should the Company require Directors to work on specific corporate actions such as further equity raisings (other than scrip dividend alternative or tap issues), or should a Director undertake incremental work, such as that currently undertaken by Mr C Russell in relation to the Luxembourg subsidiaries, then this is remunerated appropriately as determined by the Remuneration Committee.

In the year to 31 March 2017, the Remuneration Committee determined, and the Board approved, the following additional payments to Directors above their fixed fee for acting in their respective roles:

the chairman of the risk committee be paid an additional one-off fee of £2,500 for the additional work undertaken in the year in establishing enhanced processes for the monitoring of risk;

 

each of the non-executive Directors be paid an additional one-off fee of £10,000 for their additional work undertaken in respect of the  Placing, Open Offer, Offer for Subscription and Intermediaries Offer of New Ordinary Shares undertaken in March 2017.

The effect of the above recommendation for the year ending 31 March 2018 is to increase aggregate Directors' fees (including the subsidiary company fee) to £323,000 (from £285,000) a level which is approximately 0.012% of the Company's market capitalisation as at 31 March 2017. Trust Associates confirmed that, in percentage terms, this is towards the low end of the range for investment companies.

The total fees paid to Directors in the year to 31 March 2017 were within the annual fee cap of £450,000 which was approved by shareholders at the previous AGM on 19 July 2016.

The Remuneration Committee has considered the recommendations of the independent consultant and recommended them to the Board. The Board has approved the proposed increase and is seeking shareholder approval for the revised Directors' Remuneration Policy.

Dividend Policy (resolution 11)

As a non-UK issuer domiciled in Guernsey, whilst the Company is not obligated to seek approval from shareholders for the payment of dividends (either interim or final), pursuant to The Companies (Guernsey) Law, 2008, the Board recognises that best practice, corporate governance and shareholder expectations may be such that it would be appropriate for shareholders to be provided with an opportunity to review and, if appropriate, approve the Company's dividend policy on an ongoing basis.

Accordingly, shareholders are being asked to approve the Company's policy with respect to the payment of dividends for the year ending 31 March 2018.

The Company is targeting an aggregate dividend of 7.85p per share for the year to 31 March 2018 to be paid in four quarterly instalments. The first interim quarterly dividend is expected to be paid in September 2017 and the other three interim quarterly dividends with respect to the year ended 31 March 2018 are expected to be paid in December 2017, March 2018 and June 2018.

The above dividend payments are targets only and not profit forecasts. There can be no assurance that these targeted payments can or will be met and they should not be seen as an indication of the Company's expected or actual results or returns.

Special Business

The special business proposed for the 2017 AGM comprises the consideration of and, if thought fit, the passing of the following resolutions:

an ordinary resolution to approve the offer of a Scrip Dividend alternative to shareholders (resolution 12: see section entitled "Scrip Dividend" below);

 

an ordinary resolution to grant approval for the Company to make market acquisitions of its own shares, make tender offers, and to hold  Treasury Shares (resolution 13; see section entitled "Share Buy Back Authority" below);

 

an ordinary resolution that in accordance with article 44 of the Articles of Incorporation of the Company, the share capital of the Company be increased from £199,999.99 divided into 1,999,999,900 Unclassified Shares of 0.01p to £300,000 divided into 3,000,000,000 Unclassified Shares of 0.01p each (which may be issued as Ordinary Shares, C Shares or Deferred Shares or otherwise on such terms and conditions as the Directors determine from time to time) (resolution 14;  see section entitled "Increase in Share Capital" below);

 

a special resolution to approve the disapplication of pre-emption rights in respect of up to 10% of the Ordinary Shares in issue (resolution 15; see section entitled "Waiver of pre-emption for limited issue of Ordinary Shares" below).

Scrip Dividend (resolution 12)

Based on the historical take-up of scrip dividends, shareholders are requested to approve, by way of ordinary resolution, the renewal of the authority to provide shareholders with the opportunity to elect to receive future dividends wholly or partly in the form of new Ordinary Shares in the Company rather than cash. Providing such an alternative enables shareholders to increase their holdings of Ordinary Shares in the Company without incurring dealing costs and in a tax efficient manner. The advantage to the Company is that it is able to retain cash which would otherwise be paid out as dividends.

Whilst shareholders will need to take their own advice, election by certain shareholders to receive a distribution by way of scrip dividend may be advantageous to them.

 

 

Share Buy Back Authority (resolution 13)

Shareholders are requested to approve, by way of ordinary resolution, the authority for the Company to make market acquisitions of its own Ordinary Shares up to a maximum of 14.99% of the Ordinary Shares in issue as at the date upon which this resolution is passed (this equates to 267,647,544 Ordinary Shares as at the date of the notice of the 2017 AGM).

The authority will expire at the conclusion of next year's annual general meeting or 18 months after the passing of the resolution (whichever is earlier) and, as previously stated by the Company, it is presently intended that a resolution for the renewal of such authority will be proposed at each subsequent AGM of the Company.

The Board would consider holding, as Treasury Shares, any Ordinary Shares which the Company acquires pursuant to the authority provided by this resolution.

It is currently envisaged that Ordinary Shares acquired and held in treasury following any buyback will be used to support liquidity in the Company's Ordinary Shares.  Any sales out of treasury will only be made at a price per Ordinary Share equal to or greater than the price per Ordinary Share paid by the Company and in accordance with the UK Listing Rules and subject to dis-application authority.

Increase in Share Capital (resolution 14)

The current authorised share capital is £199,999.99 divided into 1,999,999,900 Unclassified Shares of 0.01p. and there are currently 1,785,507,302 Ordinary Shares in issue as at the date of the notice of the AGM.

In order to provide the Company with flexibility for fund raising by allotting and issuing new shares as and when appropriate for future investment opportunities and other corporate purposes, the Board proposes to increase the authorised share capital of the Company to £300,000 divided into 3,000,000,000 Unclassified Shares of 0.01p each (which may be issued as Ordinary Shares, C Shares or Deferred Shares or otherwise on such terms and conditions as the Directors determine from time to time).

It should be noted that a special resolution of shareholders is required to authorise the Board to issue shares for cash on a non pre-emptive basis.

Waiver of pre-emption for limited issue of Ordinary Shares (resolution 15)

At the extraordinary general meeting of the Company held on 20 March 2017, shareholders renewed the Board's authority to allot Ordinary Shares for cash without first offering them to existing shareholders on a pro rata basis. Such authority expires at the earlier of the 2017 AGM or 15 months after the extraordinary general meeting held on 20 March 2017.  Shareholders are requested to approve, by way of special resolution, the renewal of the current authority until the earlier of the next annual general meeting or 15 months from the date upon which this resolution is passed.

The number of Ordinary Shares which may be so allotted under such authority is limited to the number of Ordinary Shares representing 10% of the Ordinary Shares in issue as at the date of the passing of this resolution (this equates to 178,550,730 Ordinary Shares as at the date of the notice of the AGM).  This will allow the Company to continue to issue Ordinary Shares at a premium to the prevailing net asset value per Ordinary Share when there is sufficient demand for the Company's Ordinary Shares, and thereby to help to manage any share premium.

ACTION TO BE TAKEN

You will find attached at the end of this document a Form of Proxy. You are invited to complete and return the Form of Proxy as soon as possible in accordance with the written instructions, whether or not you propose to attend the 2017 AGM in person.  The Form of Proxy should be lodged with the Company's Receiving Agent and UK Transfer Agent, Capita Asset Services, PXS 1, 34 Beckenham Road, Beckenham, Kent, BR3 4TU, so as to be received not later than 4 PM (UK Time) on Thursday 13th July 2017.  Shareholders may appoint more than one proxy provided that each proxy is appointed to exercise rights attaching to different Ordinary Shares.  Completing and returning the Form of Proxy will not prevent you from attending the 2017 AGM and voting in person, should you wish to do so.  Any proxy need not be a member of the Company.

The Directors are unanimously of the opinion that the resolutions to be proposed at the 2017 AGM are in the best interests of shareholders as a whole and the Board recommends that you vote in favour of each of the resolutions.

Yours faithfully,

 

 

 

Ian Russell CBE

Chairman



NOTICE OF ANNUAL GENERAL MEETING

HICL Infrastructure Company Limited

(an authorised closed-ended investment company incorporated in Guernsey with limited liability and with registered number 44185)

NOTICE IS HEREBY GIVEN that the Annual General Meeting of HICL Infrastructure Company Limited (the "Company") will be held at the offices of Aztec Group, East Wing, Trafalgar Court, Les Banques, St Peter Port, Guernsey, Channel Islands, GY1 3PP at 4 PM on Monday, 17 July 2017 (the "2017 AGM"), to consider and, if thought fit, pass the following resolutions.

ORDINARY BUSINESS

Ordinary Resolutions

 

1.   TO receive and consider the annual report, including the Directors' Report and the Auditors' Report for the year ended 31 March 2017.

 

2.   TO re-elect Ian Russell as a non-executive Director.

 

3.   TO re-elect Sally-Ann Farnon as a non-executive Director.

 

4.   TO re-elect Simon Holden as a non-executive Director.

 

5.   TO re-elect Frank Nelson as a non-executive Director.

 

6.   TO re-elect Kenneth Reid as a non-executive Director.

 

7.   TO re-elect Christopher Russell as a non-executive Director.

 

8.   TO approve the Directors' Remuneration Report (as set out in the Annual Report) including both the remuneration paid for the year ended 31 March 2017, and proposed remuneration payable for the year ending 31 March 2018, to the Chairman, the Senior Independent Director, the Chairs of each Committee of the Board and each other non-executive Director, for routine business and additional corporate work.

 

9.   THAT KPMG Channel Islands Limited be re-appointed as auditors of the Company.

 

10.  THAT the Directors be authorised to agree the remuneration of the auditors.

 

11.  To approve the Company's dividend policy for the year ending 31 March 2018.

SPECIAL BUSINESS

 

Ordinary Resolutions

The Directors propose a renewal of the annual approval that offers shareholders the opportunity to take future dividends wholly or partly in the form of new Ordinary Shares in the Company rather than cash.

12.  THAT in accordance with the Company's Articles of Incorporation the Board may, in respect of all and any dividends declared for any financial period or periods of the Company ending prior to the next annual general meeting of the Company, offer shareholders the right to elect to receive further shares (whether or not of that class), credited as fully paid, instead of cash in respect of all or any part of such dividend or dividends declared in respect of any such financial period or periods.

The Directors propose in the following resolution to permit the Company to make market acquisitions and to arrange tender offers of Ordinary Shares within certain conditions. This resolution succeeds the authority which was granted at the previous annual general meeting and which expires on the date of the 2017 AGM.

13.  THAT the Directors be, and hereby are, authorised to exercise their discretion under and in accordance with the Company's Articles of Incorporation and The Companies (Guernsey) Law, 2008, as amended to:

 

(a)  make market acquisitions (within the meaning of The Companies (Guernsey) Law, 2008, as amended) of the Ordinary Shares issued or to be issued by the Company, PROVIDED THAT:

 

(i)   the maximum number of Ordinary Shares authorised to be acquired is 14.99%. of the Ordinary Shares in issue on the date of this resolution (excluding  Treasury Shares);

 

(ii)   the minimum price (exclusive of expenses) which may be paid for any Ordinary Share is 0.01p;

 

(iii)  the maximum price (exclusive of expenses) which may be paid for any Ordinary Share is the amount equal to the higher of (i) 105% of the average of the middle market quotations for an Ordinary Share as derived from the Daily Official List of the London Stock Exchange for the five business days immediately preceding the day on which the share is acquired (ii) the price of the last independent trade and (iii) the highest current independent bid at the time of acquisition;

 

(iv)  the authority hereby conferred shall (unless previously renewed or revoked) expire on the date falling 18 months after the date upon which this resolution is passed or the next annual general meeting of the Company, whichever is the earlier; and

 

(v)   the Company may make a contract to purchase its own Ordinary Shares under the authority hereby conferred prior to the expiry of such authority which will or may be executed wholly or partly after the expiry of such authority, and may make a purchase of its own Ordinary Shares in pursuance of any such contract; and further

 

(b)  make market acquisitions (within the meaning of The Companies (Guernsey) Law, 2008, as amended) of the Ordinary Shares issued or to be issued by the Company pursuant to one or more tender offers in accordance with the Prospectus and The Companies (Guernsey) Law, 2008, as amended PROVIDED THAT:

 

(i)   the maximum number of Ordinary Shares authorised to be acquired is 15% of the Ordinary Shares in issue on the date of this resolution (excluding  Treasury Shares);

 

(ii)   the price which may be paid for any Ordinary Share shall be equal to 97% of the Net Asset Value per share as at the close of business on the relevant Calculation Date (as defined in the Prospectus); and

 

(iii)  the authority hereby conferred shall (unless previously renewed or revoked) expire on the date falling 18 months after the passing of this resolution or the next annual general meeting of the Company, whichever is the earlier.

 

The Directors propose the following resolution to allow the Company to increase its authorised share capital, and give Directors the ability to issue further shares in the Company in accordance with the Articles and approved shareholder resolutions.

14.  THAT the Directors be, and hereby are, authorised to, in accordance with article 44 of the Articles of Incorporation of the Company, increase the share capital of the Company from £199,999.99 divided into 1,999,999,900 Unclassified Shares of 0.01p to £300,000 divided into 3,000,000,000 Unclassified Shares of 0.01p each (which may be issued as Ordinary Shares, C Shares or Deferred Shares or otherwise on such terms and conditions as the Directors determine from time to time).

Special Resolutions

The Directors propose a partial disapplication of the pre-emption rights in order to allow the Company to issue new Ordinary Shares. This is seeking re-approval for the disapplication which was most recently approved at the extraordinary general meeting held on 20 March 2017 and allows the Company to issue Ordinary Shares at a premium to current net asset value per share by way of tap issues.

15.  THAT the Directors be, and hereby are, empowered to allot (or sell Ordinary Shares held as  Treasury Shares) up to 10.0% of the Ordinary Shares of the Company in issue as at the date of this resolution, for cash as if Article 9 of the Company's Articles of Incorporation did not apply to the allotment or sale for the period expiring on the date falling 15 months after the date upon which this resolution is passed or the conclusion of the next annual general meeting of the Company, whichever is the earlier PROVIDED THAT the Company may before such expiry, make an offer or agreement which would or might require Ordinary Shares to be allotted or sold after such expiry and Ordinary Shares may be allotted or sold in pursuance of such an offer or agreement as if the power conferred by this resolution had not expired.

References to the Prospectus in this document refers to the Company's New Ordinary Shares prospectus dated 23 February 2017, available from the Company's website (www.hicl.com).

 

By Order of the Board

12 June 2017

Registered Office

East Wing, Trafalgar Court

Les Banques, St Peter Port, Guernsey GY1 3PP

Channel Islands

Notes

1.   A member of the Company who is entitled to attend, speak and vote at the Annual General Meeting is entitled to appoint one or more proxies to attend and on a poll to vote in his or her place.  A proxy does not need to be a member of the Company but must attend the meeting to represent you. Details of how to appoint the Chairman of the meeting or another person as your proxy using the proxy form are set out in the notes to the proxy form. If you wish your proxy to speak on your behalf at the meeting you will need to appoint your own choice of proxy (not the Chairman) and give your instructions directly to them.

 

2.   The Form of Proxy (which follows immediately after this Notice) should be completed in accordance with the instructions. To be valid, the Form of Proxy (together with the power of attorney or other authority (if any) under which it is signed or a notarially certified copy of such authority) must be deposited with the Company's Receiving Agent and UK Transfer Agent, Capita Asset Services, PXS 1, 34 Beckenham Road, Beckenham, Kent, BR3 4TU no later than 4 PM on Thursday, 13th July 2017 and at any adjournment thereof at which the person named in the instrument proposes to vote.  Completion of the form of proxy will not preclude a member from attending and voting in person.

 

3.   To change your proxy instructions simply submit a new proxy form using the methods set out above and in the notes to the proxy form. Note that the cut-off date and time for receipt of a proxy form (see above) also apply in relation to amended instructions; any amended proxy form received after the relevant cut-off date and time will be disregarded.  If you submit more than one valid proxy form, the form received last before the latest time for the receipt of proxies will take precedence.

 

4.   In order to revoke a proxy instruction you will need to inform the Company by sending a signed hard copy notice clearly stating your intention to revoke your proxy appointment to Company's Receiving Agent and UK Transfer Agent.  In the case of a member which is an individual the revocation notice must be under the hand of the appointer or of his attorney duly authorised in writing or in the case of a member which is a company, the revocation notice must be executed under its common seal or under the hand of an officer of the company or an attorney duly authorised.  Any power of attorney or any other authority under which the revocation notice is signed (or a notarially certified copy of such power or authority) must be included with the revocation notice.

 

5.   The revocation notice must be received by 4 PM on Thursday, 13th July 2017.  If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, subject to the paragraph directly below, your proxy appointment will remain valid.

 

6.   Appointment of a proxy does not preclude you from attending the meeting and voting in person.  If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically be terminated.

 

7.   A copy of the Company's Articles of Incorporation will be available for inspection at the registered office of the Company in Guernsey or otherwise available on request from the Secretary of the Company, Aztec Financial Services (Guernsey) Limited (telephone +44 (0) 1481 749 700 or by email to HICL@aztecgroup.co.uk), from the date of this notice until the time of the Meeting.

Additional Notes (CREST Members)

8.   CREST members who wish to appoint a proxy or proxies by utilising the CREST electronic proxy appointment service may do so for the Annual General Meeting to be held on Monday, 17 July 2017 and any adjournment(s) thereof by utilising the procedures described in the CREST Manual. CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.

 

9.   In order for a proxy appointment made by means of CREST to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with CRESTCo's specifications and must contain the information required for such instructions, as described in the CREST Manual.  The message must be transmitted so as to be received by the issuer's agent (RA10) by the latest time(s) for receipt of proxy appointments specified in the notice of meeting.  For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST.

 

10.  CREST members and, where applicable, their CREST sponsors or voting service providers should note that CRESTCo does not make available special procedures in CREST for any particular messages.  Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions.  It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time.  In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.

 

11.  The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 34(1) of the Uncertificated Securities (Guernsey) Regulations 2009.



 

FORM OF PROXY

HICL INFRASTRUCTURE COMPANY LIMITED

(an authorised closed-ended investment company incorporated in Guernsey with limited liability and with registered number 44185)

FORM OF PROXY for use by shareholders at the Annual General Meeting of HICL Infrastructure Company Limited (the "Company") to be held at the offices of Aztec Group, East Wing, Trafalgar Court, Les Banques, St Peter Port, Guernsey, Channel Islands, GY1 3PP at 4 PM on Monday, 17 July 2017 (the "2017 AGM"), to consider and, if thought fit, pass the following resolutions.

I/We


 (full name(s) in block capitals)

of


(address in block capitals, including post code)

member/members of the Company, hereby appoint the Chairman of the meeting (refer to Note 1)

or, failing him,



of


(name and address of proxy in block capitals)

as my/our proxy to attend, speak, and vote in my/our names(s) and on my/our behalf at the 2017 AGM and at any adjournment thereof.

STEP 1

Quick Vote - I want to support all the Board's recommendations

Your Board recommends that you vote 'For' each of the resolutions.

If you wish to support the Board's recommendations and to appoint the Chairman of the 2017 AGM as your representative to vote for you at the 2017 AGM (or at any adjournment) in accordance with the Board's recommendations and otherwise as he sees fit on any other matter that arises at the 2017 AGM (or at any adjournment), tick the box below and then proceed directly to Step 2 to sign and date the declaration.  Please note that if you tick the box below and complete the individual resolutions on the proxy card, the quick vote will override any other voting instructions on this form.

I/We wish the Chairman of the 2017 AGM to vote in accordance with the Board's recommendations in respect of the special resolutions and the ordinary resolutions to be proposed at the meeting.

 



(tick here)

 



 

OR

Standard Vote - I want to give specific voting instructions

I/We wish my/our proxy to vote as indicated below in respect of the special resolutions and the ordinary resolutions to be proposed at the meeting.  Please indicate which way you wish your proxy to vote by ticking the appropriate box alongside each resolution and then proceed to Step 2 to sign and date the declaration.  (Refer to Note 2).


FOR

AGAINST

ABSTAIN

ORDINARY BUSINESS

Ordinary Resolutions

1.   TO receive and consider the Annual Report, including the Directors' Report and the auditors' report for the year ended 31 March 2017.




2.   TO re-elect Ian Russell as a non-executive Director.




3.   TO re-elect Sally-Ann Farnon as a non-executive Director.




4.   TO re-elect Simon Holden as a non-executive Director.




5.   TO re-elect Frank Nelson as a non-executive Director.




6.   TO re-elect Kenneth Reid as a non-executive Director.




7.   TO re-elect Christopher Russell as a non-executive Director.




8.   TO approve the Directors' Remuneration Report (as set out in the Annual Report) including both the remuneration paid for the year ended 31 March 2017, and proposed remuneration payable for the year ending 31 March 2018, to the Chairman, the Senior Independent Director, the Chairs of each Committee of the Board and each other non-executive Director, for routine business and additional corporate work.




9.   THAT KPMG Channel Islands Limited be re-appointed as auditors of the Company.




10.  THAT the Directors be authorised to agree the remuneration of the auditors.




11.  TO approve the company's dividend policy for the year ending 31 March 2018




SPECIAL BUSINESS

Ordinary Resolutions

12.  THAT the Board may, in respect of dividends declared for any financial period or periods of the Company ending prior to the next annual general meeting of the Company, offer shareholders the right to elect to receive further shares, credited as fully paid, in respect of all or any part of such dividend or dividends declared in respect of any such financial period or periods.




13.  TO authorise the Company to make market acquisitions of up to 14.99% of its own issued Ordinary Shares and also to make or arrange tender offers for up to 15% of its own issued Ordinary Shares.




14.  TO authorise the Company to increase the share capital of the Company to £300,000 divided into 3,000,000,000 Unclassified Shares of 0.01p each.




Special Resolutions

15.  TO re-approve the partial disapplication of the pre-emption rights under Article 9 of the Company's Articles of Incorporation, thereby giving the Directors the power to allot and issue up to 10.0%. of the Ordinary Shares in issue as at the date of this resolution.





STEP 2 (Refer to Note 3)

Signature:


Date:






Print Name:









NOTES:

1.   If you wish to appoint as your proxy someone other than the Chairman of the meeting, cross out the words "the Chairman of the meeting" and write on the dotted line the full name and address of your proxy.  The change should be initialled.

 

2.   In the absence of instructions, the person appointed proxy may vote or abstain from voting as he or she thinks fit on any resolution and, unless instructed otherwise, the person appointed proxy may also vote or abstain from voting as he or she thinks fit on any other business (including amendments to any resolution) which may properly come before the meeting.

 

3.   This form must be signed and dated by the shareholder or his/her attorney duly authorised in writing.  If the shareholder is a company, it may execute under its common seal, by the signature of a director and its secretary or two directors or other authorised signatories in the name of the company or by the signature of a duly authorised officer or attorney.  In the case of joint holdings, any one holder may sign this form.  The vote of the senior joint holder who tenders a vote, whether in person or by proxy, will be accepted to the exclusion of the votes of the other joint holders and for this purpose seniority will be determined by the order in which the names stand in the register of members in respect of the joint holding.

 

4.   To be valid, this form must be completed and lodged with the Company's Receiving Agent and UK Transfer Agent, Capita Asset Services, PXS 1, 34 Beckenham Road, Beckenham, Kent, BR3 4TU together with the power of attorney or other authority (if any) under which it is signed or a copy of such authority certified notarially, not later than 4 PM on Thursday, 13th July 2017.

ADDITIONAL NOTES

5.   CREST members who wish to appoint a proxy or proxies by utilising the CREST electronic proxy appointment service may do so for the 2017 AGM and any adjournment(s) thereof by utilising the procedures described in the CREST Manual. CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf.

 

6.   In order for a proxy appointment made by means of CREST to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with CRESTCo's specifications and must contain the information required for such instructions, as described in the CREST Manual. The message must be transmitted so as to be received by the issuer's agent (RA10) by the latest time(s) for receipt of proxy appointments specified in the notice of meeting.  For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST.

 

7.   CREST members and, where applicable, their CREST sponsors or voting service providers should note that CRESTCo does not make available special procedures in CREST for any particular messages.  Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions.  It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time.  In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.

 

8.   The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 34(1) of the Uncertificated Securities (Guernsey) Regulations 2009.

 

9.   For further information, please contact the Company Secretary, Aztec Financial Services (Guernsey) Limited by telephone on +44 (0) 1481 749 700 or by email to HICL@aztecgroup.co.uk.

 


This information is provided by RNS
The company news service from the London Stock Exchange
 
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