Rio Tinto Ltd Year2000 Report
RIO TINTO PLC
13 September 1999
Rio Tinto plc announces that Rio Tinto Limited has released the
attached notification to the Australian Stock Exchange.
For further information, please contact:
Media Relations Investor Relations
Alexis Fernandez Peter Jarvis
+ 44 207 753 2305 + 44 207 753 2401
Rio Tinto Limited
Year 2000 Compliance Report - September 1999
'Has your company's assessment of its potential exposure to the
Year 2000 problem changed materially from what the market has
previously been told? If it has, your response should describe
the change.'
No.
'Has your company initiated any material action to address the
Year 2000 problem beyond actions previously disclose to the market
or does it propose to initiate any such action? If is has, your
response should describe the action.'
No.
Rio Tinto's activities and progress relating to Year 2000 are set
out below.
Strategy
The Rio Tinto Group has been pursuing a strategy since 1996 to
ensure that all significant computer systems and computer
controlled plant and equipment across all Group sites, will be
Year 2000 compliant. The key objective is to ensure 'business as
usual' before, during and after 31 December 1999, including leap
years. The Group's strategy is focused on those systems and
operating plant and equipment that are critical to the continuity
of its business, the health and safety of employees and protection
of the environment. The Group is also concerned to ensure that its
key business partners are prepared for the Year 2000.
In June 1997, the Rio Tinto Group established a programme for
addressing Year 2000 compliance. Accountability for compliance
lies with line management while monitoring and review is conducted
at Group level.
The Group's Year 2000 programme comprises two elements. The first
addresses the Group's internal systems and processes. The second
addresses external dependencies involving business partners.
Internal systems
The following steps are intended to achieve the British Standards
Institution's Year 2000 compliance standard for critical internal
applications:
preparation of an inventory of computer systems, microprocessor
controlled plant and equipment and PLC (programmable logic
control) operating equipment
identifying from the inventory of systems and operating equipment,
those that are essential to the safety and well-being of
employees, protection of the environment and continuity of Group
businesses
testing Year 2000 compliance of critical systems and equipment,
including simulated tests and written assurances from customers
and suppliers
taking corrective action, where necessary, to ensure Year 2000
compliance
testing the corrective action
developing appropriate contingency plans, where necessary.
External dependencies
The Group's strategy also includes liaison with third party
suppliers, customers and business partners to pursue Year 2000
compliance through the business chain. This includes companies in
which the Group has a significant interest but which it does not
control. Rio Tinto cannot take responsibility for the actions of
these entities or third party suppliers, customers or business
partners, however, it continues to encourage and monitor the
development and implementation of their Year 2000 strategies.
Where the necessary assurances cannot be obtained appropriate
contingency plans are being developed and will continue to be
refined.
Information Technology (IT) systems
The Group relies on information technology (IT) systems for a wide
range of business applications as well as specialised applications
such as mine planning and ore reserve modelling. The great
majority of these systems have been purchased from major software
houses. Rio Tinto does not have common systems across its
operations and accordingly, the risk of Year 2000 failure is
diversified amongst a range of systems and suppliers. The
inventory, rectification and testing of these systems is now
substantially complete. This has involved, in a number of
instances, the accelerated replacement or upgrade of IT systems.
Non-IT systems
Rio Tinto is heavily dependent on computerised process control
systems to manage and control its mining, smelting, refining and
other processing activities. Further, many items of machinery and
equipment used in the mining industry contain date aware
components that potentially could be affected by the Year 2000
issue. The inventory, rectification and testing of these items is
substantially complete.
Third parties
Rio Tinto systems have a very low level of integration with third
party systems. However, the Group is reliant upon the continued
operation of key suppliers, customers, national utilities and
infrastructure. These risks are greatest where the Group's
operations, suppliers or customers are located in developing
countries. However, only 15% of the Group's assets are in these
countries, generating only 25% of the Group's sales revenue. Each
of the Group's business units has been assessing the Year 2000
preparations of its key business partners. These assessment are
used to determine the need for, and nature of, contingency plans
in the event of Year 2000 failure. This work with key business
partners is on-going and will continue throughout the year.
Most likely worst case scenario
Due to the inherent uncertainties associated with the Year 2000,
and in particular, the reliance on key suppliers and customers, it
is difficult to predict the likely impact that the Year 2000 will
have.
In particular it is difficult to assess the risk posed by
suppliers of external infrastructure such as power and water in
that it is not feasible to obtain categoric assurance of Year 2000
readiness, particularly as these utilities are in turn dependent
on their own third party suppliers.
Each business operates with a high degree of autonomy and because
of the Group's geographical, product and systems diversity the
likelihood of a material Year 2000 failure attributable to third
parties is considered to be low.
Rio Tinto is of the opinion that the most likely worst case
scenario will be a series of widespread but minor and unrelated
interruptions to materials and services provided by third parties.
These should be mitigated by the contingency plans that are put in
place and are not expected to have a material impact on Rio
Tinto's results.
Contingency plans
Contingency plans for critical exposures in all business units are
substantially complete but will continue to be monitored, refined
and rehearsed during the remainder of the year. Contingency plans
will vary from business unit to business unit but will include,
where practicable, advanced delivery of product and rescheduling
of planned shutdowns. The Group routinely maintains 'insurance
spares' of parts that are critical to ensuring the continuity of
production. In addition business units will build up stocks of
other key parts and consumables as a contingency against
interrupted supply lines.
Monitoring and review
Rio Tinto has appointed an executive director to oversee the
Group's Year 2000 initiatives. He is supported by a small group
that visits and monitors the progress of individual business units
in all aspects of their Year 2000 programmes.
The Technology Group Chief Executive receives a monthly report on
the Group's Year 2000 progress and keeps the Board informed.
Various business units in the Group have engaged external
consultants to review and comment on their Year 2000 processes.
The Group also has a programme in place to assess in detail Year
2000 progress at key business units using specialist IT staff and
process control engineers from other business units in the Group.
To date the Group has not identified any systems or equipment
under its control that cannot be rectified before the Year 2000.
Year 2000 costs
Capital and revenue expenditure related to the Group's Year 2000
programme is being brought to account as and when incurred. Since
inception of the Group's Year 2000 project some US$42m before tax
has been recognised in the accounts up to 30 June 1999, of which
US$20m relates to capital expenditure. Total forecast costs are
expected to be US$55m. These amounts are inclusive of internal
labour and overhead costs and will be met from normal operating
budgets. Future costs include retaining Year 2000 resources to
monitor changes or developments, executing contingency plans and a
modest amount for unforeseen issues. No significant IT projects
have been deferred as a result of Year 2000 rectification
activity.