Audit and Control Committee
Telefonica SA
28 April 2003
INFORMATION ON THE CREATION OF TELEFONICA'S AUDIT AND CONTROL COMMITTEE
Pursuant to a letter of the Spanish National Securities Market Commission
requesting that we submit certain information on the creation of Audit
Committees (Financial System Reform Act), and after the annual general meeting
of Telefonica, S.A. shareholders held this past 11 April 2003, we hereby inform
on the following points:
1. Date of creation and body that approved creation of the committee.
The Telefonica, S.A. Audit and Control Committee, as a consultative or
control committee of the Board of Directors, was set up by decision of the
Company Board of Directors at the Board meeting of 29 January 1997,
simultaneous with the approval of the first Board of Directors Regulations,
which provided for the existence of the Committee together with others such
as, for example, the Nominations and Compensation Committee.
Later on, at its meeting of 22 July 1998, the Board of Directors approved
new Board Regulations, which replaced the 1997 Regulations and are still in
force. These Regulations regulate the composition and functions of the Audit
and Control Committee in article 24, as described further below.
Lastly, pursuant to the obligations established by Act 44/2002 of 22
November 2002 on Financial System Reform Measures (Ley de Medidas de Reforma
del Sistema Financiero) in its additional provision eighteen, the Board of
Directors submitted to the approval of the shareholders in their annual
general meeting of 11 April 2003 the introduction in the company By-Laws of
a new article 31 bis, conferring By-Laws status on this Committee and
regulating its composition and minimum powers in accordance with the new
legal requirements. The general meeting of shareholders approved this
modification of the articles with a sufficient majority of the voting
capital.
2. Functions attributed to the committees and their regulation.
In accordance with the above, at the date of this letter, the regulation of the
composition and functions of the Telefonica Audit and Control Committee, as a
consultative or control committee of the Board of Directors, is set out in the
new article 31 bis introduced in the Company By-Laws which provides as follows:
Article 31 bis - Audit and Control Committee
1. An Audit and Control Committee shall be set up within the Board of Directors,
comprising at least three and a maximum of five Directors appointed by the
Board of Directors. All members of that Committee must be non-executive
Directors.
2. The Chairman of the Audit and Control Committee shall be appointed by the
Committee itself from amongst its members, must be replaced every four
years, and may be re-elected on expiry of one year from ceasing to hold
office.
3. The Audit and Control Committee shall have at least the following powers and
duties:
i. through its Chairman, to report to the Annual General Shareholders' Meeting
on any matters within the competence of the Committee raised by shareholders
at the Meeting.
ii. to propose to the Board of Directors for submission to the General
Shareholders' Meeting appointment of the Auditor referred to in article 204
of the Spanish Law of Corporations (Ley de Sociedades Anonimas) and, where
applicable, the terms on which the Auditor is engaged, extent of the
Auditor's instructions and revocation or renewal of the Auditor's
appointment.
iii. to supervise internal auditing staff;
iv. to be acquainted with the financial reporting and internal monitoring
systems procedures; and
v. to liaise with the Auditor to receive information on any matters which could
jeopardise the Auditor's independence, and any other matters in connection
with the process of carrying out the auditing of accounts, and to receive
information and exchange with the Auditor the notifications referred to in
legislation on the auditing of accounts and in technical auditing rules.
4. The Committee shall meet at least once a quarter and whenever appropriate,
subject to notice of the meeting given by the Chairman, at its own
initiative or in response to a request by two of its members or of the
Management Committee.
5. The Audit and Control Committee shall be quorate when at least one half of
its members, present or represented, are in attendance, and shall pass its
resolutions by a majority of those present. In the case of an equality of
votes, the Chairman shall have a casting vote.
6. The Board of Directors may issue implementing provisions and supplement the
foregoing rules in its Rules, in accordance with its By-laws and the law.
According to the provisions of the By-laws, this regulation is developed and
complemented by the provisions of the Board of Directors Regulations, which
facilitates maintenance of the detailed regulation contained in the aforesaid
normative text and, at the same time, provides the margin of flexibility needed
for easier adaptation of those detailed rules to the circumstances of each
moment. Thus, the Board of Directors Regulations provide that this Committee's
pre-eminent functions is to serve as support for the Board of Directors in its
oversight functions and, specifically, assigns it the following basic
responsibilities:
1. To propose the appointment of the accounts auditor, the terms of the
auditor's engagement, scope of its professional mandate and, as applicable,
the revocation or renewal of that mandate;
2. To review the accounts of the Company, monitor compliance with the legal
requirements and proper application of generally accepted accounting
principles, and to inform on the proposed modification of accounting
principles and policies suggested by the management;
3. To serve as liaison between the Board of Directors and the auditor, evaluate
the results of each audit and the responses of the management to the
auditor's recommendations and mediate and arbitrate in the event of
disagreement between the Board and the auditor in relation to the accounting
principles and policies applicable to the preparation of the financial
statements;
4. To check the appropriateness and integrity of the internal control systems
followed in preparing the individual and consolidated accounts;
5. To supervise compliance with the audit contract, procuring that the opinion
on the annual accounts and principal content of the audit report are written
in clear and precise terms.
6. To review the periodic financial reports and prospectuses which the Company
must provide to the markets and to market regulatory bodies; and
7. To safeguard compliance with the Internal Code of Conduct in Securities
Markets and, in general, with the rules of governance of the Company and
make the necessary proposals for their improvement. In particular, the Audit
and Control Committee is responsible for receiving information and, where
applicable, issuing reports on disciplinary measures for Company officers.
3. Composition
Lastly, the Audit and Control Committee is composed, as at the date of this
letter, by the following directors, all of whom are outside or non-executive
directors:
Chairman: Mr. Antonio Massanell Lavilla (Shareholding Company
Representative Board Members)
Directors: Mr. Maximino Carpio Garcia (Independent)
Mr. Jose Antonio Fernandez Rivero (Shareholding Company
Representative Board Members)
Mr. Gonzalo Hinojosa Fernandez de Angulo (Independent)
Madrid, April 28th , 2003
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